Front Desk & Office Support Specialist

Gatekeeper Systems; Lake Forest (CA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Healthcare & Insurance benefits

401(k) Plan with Employer Match

Paid Time Off

Job summary

Gatekeeper Systems, Inc. in Foothill Ranch, CA is seeking an Office Assistant to be the administrative anchor of the California office. You will manage front desk operations, greet visitors, handle mail, coordinate shipments, and support events and vendor coordination.

This full-time role reports to the Executive Assistant and supports daily office functions. The position requires strong communication, organization, and multitasking skills, with a 40-hour workweek and competitive benefits.

Qualifications

• High school diploma or equivalent required; associate degree or certification preferred.
• Minimum 1 year experience in receptionist, front desk, or customer service role preferred.
• Proficiency in Microsoft Office Suite and general office equipment.

Responsibilities

• Front desk & reception: greet visitors and create a positive first impression.
• Visitor management: sign-in procedures and visitor badges.
• Phone management: answer and route calls; take messages.
• Mail & shipping: sort mail, coordinate outbound shipments.
• Deliveries: accept deliveries and notify employees for pickup.
• Office appearance: keep reception and spaces clean.

Skills

Customer Service

Attention to Detail

Time Management

Problem Solving

Adaptability

Discretion

Verbal & Written Communication

Organization

Professional Appearance

Independent Work

Education

High School Diploma or Equivalent

Associate Degree or Certification Preferred

Job description

Gatekeeper Systems, Inc. in Foothill Ranch, CA is seeking an Office Assistant to be the administrative anchor of the California office. You will manage front desk operations, greet visitors, handle mail, coordinate shipments, and support events and vendor coordination.

This full-time role reports to the Executive Assistant and supports daily office functions. The position requires strong communication, organization, and multitasking skills, with a 40-hour workweek and competitive benefits.