Front Desk & Office Operations Coordinator

Talentify; Lake Forest (CA); On-site; USD 32,000 - 33,000; Full time

Job summary

Aston Carter is seeking an Office Assistant for the California office in Lake Forest. The role focuses on front desk duties, visitor management, mail handling, and administrative support to keep the office professional and welcoming.

The position reports to the Executive Assistant and may involve event coordination, supplier liaison, and collaboration with building management. Standard hours and potential hybrid option are noted.

Qualifications

• Experience as a front desk receptionist or coordinator.

Responsibilities

• Greet visitors and manage front desk in a courteous, professional manner.
• Manage sign-in, badges, and security at reception.
• Answer and route calls on main line; take messages as needed.
• Handle mail, shipments, and courier coordination (FedEx/UPS/USPS).
• Order and stock office supplies; manage conference rooms and kitchen.
• Coordinate catering and events; assist with celebrations.
• Liaise with building management for facilities requests.
• Provide general admin support and backup to EA.

Skills

Front desk experience

Microsoft Office

Multi-line phone systems

Scheduling software

Customer service

Communication

Attention to detail

Organization

Independence

Professionalism

Education

High school diploma

AA/BA degree preferred

Tools

Microsoft Office Suite

Copiers/Scanners/Printers

Visitor management systems

Job description

Aston Carter is seeking an Office Assistant for the California office in Lake Forest. The role focuses on front desk duties, visitor management, mail handling, and administrative support to keep the office professional and welcoming.

The position reports to the Executive Assistant and may involve event coordination, supplier liaison, and collaboration with building management. Standard hours and potential hybrid option are noted.