Hybrid Executive Assistant — Calendar, Travel & Budgets

Motion Recruitment; Merrillville (IN); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Benefits

Hybrid work arrangement

Job summary

Motion Recruitment is hiring an Administrative Assistant for a hybrid role in Merrillville, IN. This 1-year W2 contract includes benefits and supports an executive with scheduling, travel logistics, budgets and project workflows.

As an Administrative Assistant, you will process executive expenses, create reports and graphs, manage time and calendar scheduling, and maintain budget records with status updates for the executive.

Qualifications

• High School Diploma required; Associates preferred.
• 1-3 years of experience as an administrative assistant.
• Prior experience in Utilities, manufacturing or related is a plus.

Responsibilities

• Process executive expenses according to established guidelines, ensuring timely payment.
• Create reports, spreadsheets and graphs by obtaining, compiling, and organizing data.
• Assist executive with time management and calendar scheduling, including meetings, projects and priorities.
• Maintain budget records and advise the executive of status.

Skills

Time management

Calendar scheduling

Budget management

Expense processing

Reporting

Data handling

Education

High School Diploma

Associate degree preferred

Job description

Motion Recruitment is hiring an Administrative Assistant for a hybrid role in Merrillville, IN. This 1-year W2 contract includes benefits and supports an executive with scheduling, travel logistics, budgets and project workflows.

As an Administrative Assistant, you will process executive expenses, create reports and graphs, manage time and calendar scheduling, and maintain budget records with status updates for the executive.