Administrative Assistant

Motion Recruitment; Merrillville (IN); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Benefits

Hybrid work arrangement

Job summary

Motion Recruitment is hiring an Administrative Assistant for a hybrid role in Merrillville, IN. This 1-year W2 contract includes benefits and supports an executive with scheduling, travel logistics, budgets and project workflows.

As an Administrative Assistant, you will process executive expenses, create reports and graphs, manage time and calendar scheduling, and maintain budget records with status updates for the executive.

Qualifications

• High School Diploma required; Associates preferred.
• 1-3 years of experience as an administrative assistant.
• Prior experience in Utilities, manufacturing or related is a plus.

Responsibilities

• Process executive expenses according to established guidelines, ensuring timely payment.
• Create reports, spreadsheets and graphs by obtaining, compiling, and organizing data.
• Assist executive with time management and calendar scheduling, including meetings, projects and priorities.
• Maintain budget records and advise the executive of status.

Skills

Time management

Calendar scheduling

Budget management

Expense processing

Reporting

Data handling

Education

High School Diploma

Associate degree preferred

Job description

Our client, a global specialist in energy management and automation solutions, is looking to hire an Administrative Assistant. This is a hybrid role in Merrillville, IN.

This role is a 1-year W2 contract with benefits!

As an Administrative Assistant, you will serve as the operational partner to an executive, focusing on maintaining and improving efficiency through managing complex schedules, travel logistics, budgets, and project workflows.

What You Will Be Doing

• Process executive expenses according to established corporate processing guidelines, ensuring that expenses are paid in a timely fashion.
• Create reports, spreadsheets and graphs by obtaining, compiling, and organizing data.
• Assist executive in time management and calendar scheduling, including management of meetings, projects and priorities.
• Maintain budget records and advise the executive of status.

Skills & Experience

• High School Diploma required, Associates preferred
• 1-3 years of experience as an administrative assistant
• Prior experience working in Utilities, manufacturing or related is a plus!

Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.