Hybrid Executive Assistant - Budget & Calendar Pro

Motion Recruitment; Merrillville (IN); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Motion Recruitment in Merrillville, IN is seeking an Administrative Assistant to partner with an executive, supporting complex calendars, travel logistics and budgeting. This hybrid role spans administrative oversight and project workflow coordination, with a 1-year contract duration and a focus on improving efficiency.

You will process executive expenses, create reports, manage meetings and maintain budget records, enabling better strategic prioritization and timely delivery of initiatives.

Qualifications

• High School Diploma required; Associates preferred.
• 1-3 years of experience as an administrative assistant.
• Budgeting experience.
• Experience in Utilities, manufacturing or related is a plus.

Responsibilities

• Process executive expenses according to established corporate processing guidelines, ensuring that expenses are paid in a timely fashion.
• Create reports, spreadsheets and graphs by obtaining, compiling, and organizing data.
• Assist executive in time management and calendar scheduling, including management of meetings, projects and priorities.
• Maintain budget records and advise the executive of status.

Skills

Calendar management

Budgeting

Expense processing

Data reporting

Travel logistics

Education

High School Diploma

Associates

Job description

Motion Recruitment in Merrillville, IN is seeking an Administrative Assistant to partner with an executive, supporting complex calendars, travel logistics and budgeting. This hybrid role spans administrative oversight and project workflow coordination, with a 1-year contract duration and a focus on improving efficiency.

You will process executive expenses, create reports, manage meetings and maintain budget records, enabling better strategic prioritization and timely delivery of initiatives.