Hybrid Administrative Associate - Scheduling & Ops

Madison Area Technical College; Madison (WI); Hybrid; USD 64,501,000 - 80,632,000; Full time

Job summary

Madison College is seeking an Administrative Assistant to deliver comprehensive administrative and operational support to the Finance and Administrative Services division. Responsibilities include scheduling, purchasing, records management, and routine process coordination.

The role supports meetings, events, and trainings, maintains documents, and assists with onboarding/offboarding, customer service, and budget-related tasks.

Qualifications

• Associate degree or equivalent work experience.
• 0-2 years of relevant and progressive work experience.
• Authorized to work in the United States at time of hire.

Responsibilities

• Coordinate logistics for meetings, events and trainings with on-site or virtual support.
• Provide calendar coordination, travel arrangements, supplies, and document prep for daily operations.
• Prepare, review and maintain reports and data using college systems.
• Support onboarding and offboarding processes for faculty, staff, and student employees.
• Provide frontline customer service to students, faculty, staff and external partners.

Skills

Administrative procedures

Scheduling

Recordkeeping

Customer service

Communication

Multitasking

Problem solving

Education

Associate degree or equivalent

Tools

Office 365

ERP systems

Job description

Madison College is seeking an Administrative Assistant to deliver comprehensive administrative and operational support to the Finance and Administrative Services division. Responsibilities include scheduling, purchasing, records management, and routine process coordination.

The role supports meetings, events, and trainings, maintains documents, and assists with onboarding/offboarding, customer service, and budget-related tasks.