Hybrid Administrative Assistant: Onboarding & Lead Support

RealtySouth; Madison (WI); Hybrid; USD 30,000 - 40,000; Part time

Benefits offered by this job

Medical insurance

Health Savings Account

Dental insurance

Vision insurance

Life Insurance

Paid vacation (PTO)

401(k) with employer match

Flexible Spending Account

Employee Assistance Program (EAP)

Job summary

First Weber in Madison, WI is seeking an experienced Administrative Assistant for a hybrid, 30-hour workweek. You will support agent growth initiatives, onboarding, and lead handling while maintaining records and producing reports.

The role emphasizes strong communication, administrative process management, and teamwork to support the Growth and Office teams. This position offers flexible reporting to local Wisconsin offices.

Qualifications

• Two plus years of related administrative experience strongly preferred.
• Knowledge of real estate, title and/or mortgage business strongly preferred.
• Strong computer skills; proficient in Microsoft Office products, including Outlook, Word, Excel, and SharePoint.

Responsibilities

• Provide administrative and clerical support including scheduling, responding to inquiries, data entry, maintaining and monitoring files, creating documents, and producing reports.
• Coordinate the administrative steps of agent onboarding, ensuring required tasks are completed promptly.
• Maintain onboarding records and track status, outstanding items, completion, and handoff to the appropriate team member.
• Field web lead inquiries and direct them through the established process.
• Provide administrative support for agent development programs, including training schedules, communications, attendance tracking, and related materials.
• Provide administrative support for the First Weber Referral Agent program, including communications, tracking, renewals, and related follow-up.
• Provide support to the office and Growth department and assist with special projects as requested.
• May serve as back-up to other office staff.
• Perform any additional responsibilities as requested or assigned.

Skills

Administrative support

Onboarding coordination

Data entry

Microsoft Office

Effective communication

Project management

Customer service

Education

High school diploma

Post secondary education preferred

Tools

Outlook

Excel

Word

SharePoint

Job description

First Weber in Madison, WI is seeking an experienced Administrative Assistant for a hybrid, 30-hour workweek. You will support agent growth initiatives, onboarding, and lead handling while maintaining records and producing reports.

The role emphasizes strong communication, administrative process management, and teamwork to support the Growth and Office teams. This position offers flexible reporting to local Wisconsin offices.