Hybrid Administrative Assistant for Enrollment & Operations

Madison Area Technical College; Madison (WI); Hybrid; USD 33,000 - 39,000; Full time

Benefits offered by this job

Vacation and holidays

Health/Dental/Vision insurance

Wisconsin Retirement System (WRS)

Hybrid work schedule

Job summary

Madison College is seeking an Administrative Assistant to provide administrative, technical, and operational support to the Program and Curriculum Operations Hub. The role involves scheduling, purchasing, customer service, recordkeeping, and routine process coordination in a hybrid 40-hour week.

Responsibilities include coordinating meetings and events, calendar management, travel arrangements, and data maintenance.

Qualifications

• Knowledge of administrative procedures, scheduling practices, and recordkeeping standards.
• Ability to manage multiple processes and meet deadlines in a fast-paced environment.
• Experience with calendar coordination, purchasing, travel arrangements, and document preparation.

Responsibilities

• Coordinate logistics for meetings, events, and trainings with on-site or virtual support.
• Provide calendar coordination, purchasing, travel arrangements, and document preparation for day-to-day operations.
• Assist onboarding and offboarding for faculty, staff, and student employees and ensure procedural compliance.
• Deliver frontline customer service to students, faculty, staff, and external partners and resolve inquiries as needed.
• Assist with course setup, scheduling, and enrollment processes by entering data and updating information.

Skills

Administrative procedures

Scheduling

Recordkeeping

Multitasking

Communication

Education

Associate Degree or equivalent work experience

Tools

Administrative software

Databases

Scheduling systems

Job description

Madison College is seeking an Administrative Assistant to provide administrative, technical, and operational support to the Program and Curriculum Operations Hub. The role involves scheduling, purchasing, customer service, recordkeeping, and routine process coordination in a hybrid 40-hour week.

Responsibilities include coordinating meetings and events, calendar management, travel arrangements, and data maintenance.