Hybrid Medical Program Admin & Scheduling Specialist (OB/GYN)

University of Wisconsin; Madison (WI); Hybrid; USD 43,000 - 53,000; Full time

Benefits offered by this job

Vacation

Holidays

Sick leave

Insurance

Retirement benefits

Job summary

University of Wisconsin–Madison is seeking a Medical Program Assistant within the Department of Obstetrics and Gynecology to support faculty and staff with calendars, meetings, and project administration. The role involves coordinating meetings, handling administrative tasks, and ensuring smooth daily operations in a clinical/academic environment.

The position may require some in-person work at a designated campus location, with potential remote elements.

Qualifications

• A minimum of 6 months experience in an office setting providing administrative support and/or customer service.
• Proficient with Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Ability to work cooperatively to coordinate multiple projects and demonstrate independent decision-making.
• Excellent interpersonal, verbal, and written communication skills. Courteous, responsive, and service-oriented.
• Ability to transition effectively between tasks to maximize efficient use of time.
• Outstanding organizational skills.

Responsibilities

• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff.
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring.
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel.
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities.
• Coordinates with senior management to define program goals and fiscal objectives.
• Serves as the primary contact and subject matter expert for specified program policies and procedures.
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports.

Skills

Office admin

Microsoft Office

Multi-tasking

Communication

Organization

Teamwork

Education

High School Diploma

Job description

University of Wisconsin–Madison is seeking a Medical Program Assistant within the Department of Obstetrics and Gynecology to support faculty and staff with calendars, meetings, and project administration. The role involves coordinating meetings, handling administrative tasks, and ensuring smooth daily operations in a clinical/academic environment.

The position may require some in-person work at a designated campus location, with potential remote elements.