Hybrid Administrative Assistant: Scheduling & Docs

Sargent Lundy; United States; Hybrid; USD 49,000 - 72,000; Full time

Benefits offered by this job

Flexible Work Arrangements

Paid Annual Personal/Sick Time (PST)

Paid Vacation

Paid Holidays

Paid Parental Leave

Paid Bereavement Leave

Job summary

Sargent & Lundy is seeking an Administrative Assistant to support project administration and documentation in a hybrid work setting. Manage scheduling, prepare documents, and coordinate office space, time entry, and expense reports, ensuring accurate records and timely communications.

Ideal candidates have a high school diploma, 1 year of administrative experience, strong English communication, 50+ wpm typing, and proficient Microsoft Office skills. Occasional overtime may be required.

Qualifications

• High school diploma (or equivalent) and 1 year of administrative experience.
• Experience in a production environment with focus on accuracy and meeting production goals.
• Excellent written and verbal communication; 50+ wpm typing; proficient in Word, Excel, PowerPoint.

Responsibilities

• Serve as focal point for administrative and documentation activities, scope, and budget requirements of assigned projects.
• Provide clerical support including mailing, scanning, faxing and copying to management.
• Provide real-time scheduling support by booking appointments/rooms and coordinating with Outlook Calendar; arrange meals as needed.
• Write and edit procedures and review calculations and documents per company/client requirements.
• Gather information to generate project reports and maintain filing systems.

Skills

Administrative support

Scheduling

Outlook Calendar

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Communication

Typing speed 50+ wpm

Education

High school diploma

Tools

Microsoft Office

Outlook

Job description

Sargent & Lundy is seeking an Administrative Assistant to support project administration and documentation in a hybrid work setting. Manage scheduling, prepare documents, and coordinate office space, time entry, and expense reports, ensuring accurate records and timely communications.

Ideal candidates have a high school diploma, 1 year of administrative experience, strong English communication, 50+ wpm typing, and proficient Microsoft Office skills. Occasional overtime may be required.