Hybrid Administrative Specialist | Flexible Hours & Benefits

Sargent Lundy; Minneapolis (MN); Hybrid; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) program

Flexible work arrangements

Job summary

Sargent & Lundy in Minneapolis is seeking an Administrative Assistant to support project documentation, reporting, and coordination. The role involves a hybrid schedule, onboarding support, meetings, procurement, and time/expense reporting.

Candidates should have a high school diploma and 1 year admin experience, proficient in MS Office, and strong communication. We value detail-oriented individuals who can manage multiple tasks, work with teams, and adapt to changing project needs while

Qualifications

• High school diploma or equivalent and 1 year of administrative experience.
• Production environment experience with production and accuracy goals.
• Excellent written and spoken communication, 50+ wpm, and MS Office proficiency.
• Flexible, team player, self-starter, and willing to work occasional overtime.

Responsibilities

• Serve as focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
• Write and edit procedures, review calculations, and other project related documents
• Perform deliverable formatting reviews
• Gather information to generate reports for the projects you have been assigned
• Prepare deliverable packaging for transmittal and document storage, including drafting correspondence, data entry, copying and distribution
• Assist with onboarding new staff and coordinate training requirements
• Attend project meetings, assist with meeting notes, and track follow-up action items
• Coordinate office space needs
• Assist with time entry and prepare expense reports for approval
• Ensure operation of equipment by completing preventive maintenance; calling for repairs; maintaining equipment inventories
• Maintain supplies inventory by checking stock to determine inventory level; placing and expediting orders
• Clerical support including mailing, scanning, and copying to project teams
• Provide real-time scheduling support by booking appointments/rooms and preventing conflicts using Outlook
• Order lunch as needed for meetings

Skills

Communication skills

Typing 50+ wpm

MS Office proficiency

Team player

Adaptability

Education

High school diploma or equivalent

Some college coursework

Tools

Outlook

Notary License

Job description

Sargent & Lundy in Minneapolis is seeking an Administrative Assistant to support project documentation, reporting, and coordination. The role involves a hybrid schedule, onboarding support, meetings, procurement, and time/expense reporting.

Candidates should have a high school diploma and 1 year admin experience, proficient in MS Office, and strong communication. We value detail-oriented individuals who can manage multiple tasks, work with teams, and adapt to changing project needs while