Engineering Project Admin Assistant (Hybrid)

Sargent Lundy; Northern (KY); Hybrid; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health plans

Life Insurance

Disability Coverage

Employee Assistance Program (EAP)

Back-Up Daycare

401(k)

Job summary

Sargent & Lundy is seeking an administrative professional in Kentucky to manage a hybrid schedule combining three days in-office and two days remote. You will support project administration, documentation, scheduling, and reporting while ensuring precise data handling and adherence to client requirements.

The role requires a high school diploma and at least one year of admin experience, with strong writing, editing, and Microsoft Office skills.

Qualifications

• This position requires a high school diploma (or equivalent) and one year of administrative experience.
• Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
• Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.

Responsibilities

• Serve as focal point for admin and documentation activities, scope, and budgets.
• Clerical support including mailing, scanning, faxing and copying to management.
• Provide real-time scheduling support by booking appointments/rooms and preventing conflicts using Outlook Calendar; order lunch as needed for meetings.
• Write and edit procedures, review calculations, and other project-related documents as required.
• Gather information to generate reports for assigned projects.
• Prepare documents and drawings for transmittal and document storage, including drafting correspondence and electronic filing.
• Coordinate office space needs.
• Assist with time entry and prepare expense reports for approval.
• Ensure operation of equipment via preventive maintenance; call for repairs; maintain inventories.
• Maintain supplies inventory by checking stock, anticipating needs, and expediting orders.

Skills

Communication

Writing & Editing

Typing 50+ wpm

MS Office

Education

High school diploma or equivalent

Some college coursework in English / Writing / Journalism

Tools

Outlook

Job description

Sargent & Lundy is seeking an administrative professional in Kentucky to manage a hybrid schedule combining three days in-office and two days remote. You will support project administration, documentation, scheduling, and reporting while ensuring precise data handling and adherence to client requirements.

The role requires a high school diploma and at least one year of admin experience, with strong writing, editing, and Microsoft Office skills.