Hybrid Admin Assistant - Project Support

Sargent Lundy; Charlotte (NC); Hybrid; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health plans

Paid time off

401(k)

Job summary

Sargent & Lundy is seeking an Administrative position in Charlotte, NC with a hybrid schedule (3 days in office, 2 remote). You will support project admin, document control, and reporting with a strong emphasis on accuracy and timely communication.

Responsibilities include onboarding, meeting notes, scheduling, and expense reporting, plus office coordination. Candidates should have a high school diploma and 1 year of admin experience and be proficient in Microsoft Office.

Qualifications

• This position requires a high school diploma (or equivalent) and one year of administrative experience.
• Experience in a production environment to meet production and accuracy goals; attention to detail.
• Excellent written and verbal communication, keyboarding 50+ wpm, and proficiency with Word, Excel and PowerPoint.
• Candidate should be flexible, a team player, a self-starter and open to occasional overtime.

Responsibilities

• Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects.
• Write and edit procedures, review calculations, and other project documents per company/client requirements.
• Perform deliverable formatting reviews.
• Gather information to generate reports for assigned projects.
• Prepare deliverable packaging (documents, calculations, drawings) for transmittal and storage.
• Assist with onboarding new staff and coordinate training requirements and tracking.
• Attend project meetings, assist with meeting notes, and track follow-up actions.
• Coordinate office space needs.
• Assist with time entry and prepare expense reports for approval.
• Ensure operation of equipment by completing preventive maintenance and calling for repairs.
• Maintain supplies inventory and place orders as needed.
• Clerical support including mailing, scanning, and copying to project teams.
• Provide scheduling support by booking appointments/rooms and preventing conflicts in Outlook.
• Order lunch as needed for meetings.

Skills

Communication

Keyboarding

Team player

Self-starter

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Sargent & Lundy is seeking an Administrative position in Charlotte, NC with a hybrid schedule (3 days in office, 2 remote). You will support project admin, document control, and reporting with a strong emphasis on accuracy and timely communication.

Responsibilities include onboarding, meeting notes, scheduling, and expense reporting, plus office coordination. Candidates should have a high school diploma and 1 year of admin experience and be proficient in Microsoft Office.