Hybrid Administrative Assistant - Project & Docs Coordinator

Sargent Lundy; Charlotte (NC); Hybrid; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health Plans

401(k)

Paid Time Off

Flexible Work Arrangements

Job summary

Sargent & Lundy is seeking an administrative support professional in the Charlotte area for a hybrid role combining in-office and remote work. You will handle project administration, scheduling, document preparation, and reporting to support engineering projects.

Ideal candidates will have a high school diploma, 1 year of admin experience, strong writing/editing skills, and proficiency in Microsoft Office. Occasional overtime and a team-oriented mindset are expected.

Qualifications

• This position requires a high school diploma (or equivalent) and one year of administrative experience.
• Prior experience in a production environment with production/accuracy goals.
• Excellent communication, writing/editing skills, and keyboarding (50+ wpm).
• Candidate should be flexible, a team player, a self-starter and open to occasional overtime.

Responsibilities

• Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects.
• Clerical support including mailing, scanning, faxing and copying to management.
• Provide real-time scheduling support by booking appointments/rooms and managing Outlook calendar; arrange meals for meetings.
• Write and edit procedures and review calculations and other project-related documents per company/client requirements.
• Gather information to generate reports for assigned projects.
• Prepare documents and drawings for transmittal and storage, data entry, distribution, tracking and electronic filing.
• Coordinate office space needs and assist with time entry and expense reports.
• Ensure operation of equipment through preventive maintenance and inventory management.
• Maintain supplies by checking stock levels and expediting orders.

Skills

Administrative experience

Communication skills

Typing 50+ wpm

Team player

Self-starter

Flexible scheduling

Education

High school diploma

Tools

Outlook

Microsoft Office

Job description

Sargent & Lundy is seeking an administrative support professional in the Charlotte area for a hybrid role combining in-office and remote work. You will handle project administration, scheduling, document preparation, and reporting to support engineering projects.

Ideal candidates will have a high school diploma, 1 year of admin experience, strong writing/editing skills, and proficiency in Microsoft Office. Occasional overtime and a team-oriented mindset are expected.