Hybrid Administrative Assistant II — Scheduling & Exec Support

Brigham and Women's Hospital; Brookline (MA); Hybrid; USD 26,000 - 39,000; Full time

Job summary

Brigham and Women's Hospital in Brookline, MA is seeking an administrative assistant to provide routine clerical support under moderate supervision. Responsibilities include scheduling, document creation, travel coordination, and phone duties.

The role requires 2–3 years of administrative experience, proficiency with MS Office, and strong written and verbal communication skills, with familiarity in medical terminology. Hybrid work arrangement and standard benefits are offered.

Qualifications

• Requires a High School Diploma or Equivalent; related vocational diploma preferred.
• 2–3 years of administrative/secretarial experience.
• Proficient with MS Office and standard office procedures.
• Ability to proofread and edit documents; familiarity with medical terminology.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• May perform transcription and proofreading of literature.
• Maintain awareness of department policies and handle confidential information.
• Complete routine tasks under moderate supervision.

Skills

MS Office

Proofreading

Phone etiquette

Time management

Communication skills

Medical terminology

Education

High School Diploma or Equivalent

Trade/Technical/Vocational Diploma related field

Tools

MS Office

Job description

Brigham and Women's Hospital in Brookline, MA is seeking an administrative assistant to provide routine clerical support under moderate supervision. Responsibilities include scheduling, document creation, travel coordination, and phone duties.

The role requires 2–3 years of administrative experience, proficiency with MS Office, and strong written and verbal communication skills, with familiarity in medical terminology. Hybrid work arrangement and standard benefits are offered.