Healthcare Admin Assistant - Hybrid Scheduling & Support

2200 The Brigham and Women's Hospital, Inc.; Brookline (MA); Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Hybrid work

Job summary

The Brigham and Women's Hospital, Inc. is seeking an intermediate Administrative Assistant to provide routine administrative and secretarial support for a department under moderate supervision. Responsibilities include scheduling, travel arrangements, meetings, and document preparation.

Additional duties encompass preparing reports, handling phone calls, proofreading, calendar management, and expense reporting. This hybrid role is based at 850 Boylston Street with a 40-hour work week.

Qualifications

• High School Diploma or equivalent required; trade/technical/vocational diploma preferred.
• 2–3 years of administrative or secretarial experience is required.
• Familiarity with medical terminology is a plus.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• May perform transcription and proofreading of literature.

Skills

Phone system usage

Time management

Verbal & written communication

Interpersonal skills

Office procedures

Education

High School Diploma or equivalent

Tools

MS Office

Job description

The Brigham and Women's Hospital, Inc. is seeking an intermediate Administrative Assistant to provide routine administrative and secretarial support for a department under moderate supervision. Responsibilities include scheduling, travel arrangements, meetings, and document preparation.

Additional duties encompass preparing reports, handling phone calls, proofreading, calendar management, and expense reporting. This hybrid role is based at 850 Boylston Street with a 40-hour work week.