Hybrid Administrative Assistant I - Payroll & HR Support

DHL; Concord (NH); Hybrid; Confidential; Full time

Job summary

DHL is seeking an Administrative Assistant I in Concord, NH to provide secretarial and administrative support to Human Resources and senior management. The role operates in a hybrid schedule with on-site and remote work, handling confidential records and payroll processes.

Responsibilities include accounts payable/receivable, payroll coordination, month-end reporting, and preparing correspondence and presentations.

Qualifications

• High school diploma or equivalent.
• Two years of experience with Microsoft Excel, Word, and email.
• Three years of related administrative experience preferred.
• Minimum two years of experience in accounts receivable and payable management.

Responsibilities

• Manage accounts payable and receivable, obtaining purchase orders, validating invoices, and resolving discrepancies with carriers.
• Coordinate payroll processing, reconciliations, and resolve issues.
• Assist the general supervisor with month-end reporting.
• Prepare and edit correspondence, reports, and presentations, ensuring proper grammar and punctuation.
• Use judgment to resolve non-routine situations independently.
• Answer and route office telephone calls, providing accurate information and assistance.
• Handle confidential administrative information, exercising discretion and encryption where appropriate.
• Generate specialized reviews and reports, including financial statistics and proposals.
• Maintain filing systems, including confidential supervisor files.
• Schedule and coordinate the supervisor’s calendar, meetings, and travel arrangements.
• Open and respond to mail addressed to management and distribute or delegate appropriately.
• Use technical and commercial terminology, demonstrating knowledge of company operations and HR practices.
• Coordinate high-level conferences and associate-family information processes, acting as a communication link.
• Delegate routine clerical tasks to 1–2 clerical assistants and oversee task completion.
• Operate office equipment such as fax, copiers, printers, and binding machines.

Skills

Administrative support

Microsoft Excel

Microsoft Word

Email communications

Education

High school diploma or equivalent

Job description

DHL is seeking an Administrative Assistant I in Concord, NH to provide secretarial and administrative support to Human Resources and senior management. The role operates in a hybrid schedule with on-site and remote work, handling confidential records and payroll processes.

Responsibilities include accounts payable/receivable, payroll coordination, month-end reporting, and preparing correspondence and presentations.