Administrative Assistant II: Payroll & Office Coordination

DHL; Bloomington (CA); On-site; Confidential; Full time

Benefits offered by this job

Attendance bonus

Paid weekly

Healthcare coverage

Paid vacation

401(k) match

Tuition reimbursement

Career advancement opportunities

Overtime opportunities

Job summary

DHL Supply Chain in the United States is hiring an Administrative Assistant II to support management with clerical and secretarial duties, maintain records, and handle payroll-related tasks. This is a full-time role with a Monday–Friday schedule and hourly pay.

The ideal candidate will be proficient in Microsoft Office (Excel, Outlook, Word), highly organized, capable of handling confidential information, and comfortable working in a fast-paced logistics environment.

Qualifications

• Two years related experience
• High School Diploma or Equivalent, preferred

Responsibilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.

Skills

Microsoft Office

Organizational skills

Attention to detail

Team player

Payroll experience

Multitasking

Confidentiality

Adaptability

Education

High School Diploma or Equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

DHL Supply Chain in the United States is hiring an Administrative Assistant II to support management with clerical and secretarial duties, maintain records, and handle payroll-related tasks. This is a full-time role with a Monday–Friday schedule and hourly pay.

The ideal candidate will be proficient in Microsoft Office (Excel, Outlook, Word), highly organized, capable of handling confidential information, and comfortable working in a fast-paced logistics environment.