Administrative Assistant I: Payroll & Exec Support

DHL Supply Chain; Memphis (TN); On-site; Confidential; Full time

Benefits offered by this job

Medical, dental, vision coverage

PTO + holidays

401(k) with company match

Tuition reimbursement

Job summary

DHL Supply Chain is seeking a detail-oriented First (1st) Shift Administrative Assistant I to support the General Manager with administrative and secretarial tasks. The role requires handling payroll, accounts payable/receivable, and confidential records in a fast-paced environment.

Responsibilities include preparing reports, managing calendars, coordinating high-level meetings, travel arrangements, and supervising junior staff, while utilizing MS Office, Oracle, Kronos and Markview tools.

Qualifications

• High School Diploma or Equivalent
• Two years using MS Excel, MS Word and an email system
• Three years related experience, preferred
• Two years experience with accounts receivable and accounts payable, preferred

Responsibilities

• Provide secretarial services and administrative assistance under General Manager supervision
• Manage accounts payable/receivable, process invoices and PO validation
• Oversee weekly payroll, reconcile issues and month-end close with GM
• Prepare confidential reports, documents and presentations
• Maintain filing systems and calendar, arrange travel and submit expenses
• Coordinate high-level meetings and act as communications hub for HR and associates
• Supervise clerical staff and delegate routine duties
• Handle confidential company information with discretion
• Operate office equipment and support general administrative tasks

Skills

Supply Chain

WMS

Education

High School Diploma or Equivalent

Tools

Outlook

Microsoft Office

Oracle

Kronos

Markview

Job description

DHL Supply Chain is seeking a detail-oriented First (1st) Shift Administrative Assistant I to support the General Manager with administrative and secretarial tasks. The role requires handling payroll, accounts payable/receivable, and confidential records in a fast-paced environment.

Responsibilities include preparing reports, managing calendars, coordinating high-level meetings, travel arrangements, and supervising junior staff, while utilizing MS Office, Oracle, Kronos and Markview tools.