Dhl Work From Home Careers Apply In US ( Administrative Assistant I )

DHL; Concord (NH); Hybrid; Confidential; Full time

Job summary

DHL is seeking an Administrative Assistant I in Concord, NH to provide secretarial and administrative support to Human Resources and senior management. The role operates in a hybrid schedule with on-site and remote work, handling confidential records and payroll processes.

Responsibilities include accounts payable/receivable, payroll coordination, month-end reporting, and preparing correspondence and presentations.

Qualifications

• High school diploma or equivalent.
• Two years of experience with Microsoft Excel, Word, and email.
• Three years of related administrative experience preferred.
• Minimum two years of experience in accounts receivable and payable management.

Responsibilities

• Manage accounts payable and receivable, obtaining purchase orders, validating invoices, and resolving discrepancies with carriers.
• Coordinate payroll processing, reconciliations, and resolve issues.
• Assist the general supervisor with month-end reporting.
• Prepare and edit correspondence, reports, and presentations, ensuring proper grammar and punctuation.
• Use judgment to resolve non-routine situations independently.
• Answer and route office telephone calls, providing accurate information and assistance.
• Handle confidential administrative information, exercising discretion and encryption where appropriate.
• Generate specialized reviews and reports, including financial statistics and proposals.
• Maintain filing systems, including confidential supervisor files.
• Schedule and coordinate the supervisor’s calendar, meetings, and travel arrangements.
• Open and respond to mail addressed to management and distribute or delegate appropriately.
• Use technical and commercial terminology, demonstrating knowledge of company operations and HR practices.
• Coordinate high-level conferences and associate-family information processes, acting as a communication link.
• Delegate routine clerical tasks to 1–2 clerical assistants and oversee task completion.
• Operate office equipment such as fax, copiers, printers, and binding machines.

Skills

Administrative support

Microsoft Excel

Microsoft Word

Email communications

Education

High school diploma or equivalent

Job description

Company Name: DHL

Post Name: Administrative Assistant I

Qualification: Graduation

Salary: $20/Hour

Location: Concord, USA

Overview

Provide secretarial and administrative support to Human Resources and senior management, working independently under general direction, and maintaining confidential records and payroll processes. The role operates in a hybrid schedule with three days on site in Westerville and two days remote.

Key Accountabilities

• Manage accounts payable and receivable, obtaining purchase orders, validating invoices, and resolving discrepancies with carriers.
• Coordinate payroll processing, reconciliations, and resolve issues.
• Assist the general supervisor with month‑end reporting.
• Prepare and edit correspondence, reports, and presentations, ensuring proper grammar and punctuation.
• Use judgment to resolve non‑routine situations independently.
• Answer and route office telephone calls, providing accurate information and assistance.
• Handle confidential administrative information, exercising discretion and encryption where appropriate.
• Generate specialized reviews and reports, including financial statistics and proposals.
• Maintain filing systems, including confidential supervisor files.
• Schedule and coordinate the supervisor’s calendar, meetings, and travel arrangements.
• Open and respond to mail addressed to management and distribute or delegate appropriately.
• Use technical and commercial terminology, demonstrating knowledge of company operations and HR practices.
• Coordinate high‑level conferences and associate-family information processes, acting as a communication link.
• Delegate routine clerical tasks to 1–2 clerical assistants and oversee task completion.
• Operate office equipment such as fax, copiers, printers, and binding machines.

Qualifications

• High school diploma or equivalent.
• Two years of experience with Microsoft Excel, Word, and email.
• Three years of related administrative experience preferred.
• Minimum two years of experience in accounts receivable and payable management.