Administrative Assistant II – Payroll & Office Coordinator

DHL; Tracy (CA); On-site; Confidential; Full time

Benefits offered by this job

Affordable health coverage

PTO and holidays

401(k) with company match

Tuition reimbursement

Training and career advancement

Job summary

DHL is seeking an Administrative Assistant II to provide essential clerical support to management and maintain personnel records. The role requires a detail-oriented, organized team player with payroll exposure and strong MS Office skills.

Responsibilities include handling calls, coordinating travel, processing payroll, and maintaining confidential files. Join DHL, a leader in contract logistics, and contribute to a dynamic, growth-focused environment.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent preferred.
• Payroll experience is a plus.
• Intermediate experience with Microsoft Office tools (Excel, Outlook, Word) and attention to detail.

Responsibilities

• Provide administrative and clerical support to management including personnel records management.
• Work under general supervision of the General Manager providing personal secretarial services and administrative assistance.
• Screen telephone calls and visitors; relay information to relevant managers and offices.
• Process weekly payroll records and maintain confidential information.
• Schedule meetings and appointments; arrange travel and hotel accommodations as needed.
• Open and review mail; draft responses and delegate items as appropriate.
• Maintain filing systems and prepare reports for leadership.
• Coordinate internal communications and serve as central contact for associates.
• Perform additional duties as assigned.

Skills

Microsoft Office

Excel

Outlook

Word

Attention to detail

Team player

Payroll experience

Multi-tasking

Confidentiality

Adaptability

Education

Two years related experience

High School Diploma or Equivalent

Job description

DHL is seeking an Administrative Assistant II to provide essential clerical support to management and maintain personnel records. The role requires a detail-oriented, organized team player with payroll exposure and strong MS Office skills.

Responsibilities include handling calls, coordinating travel, processing payroll, and maintaining confidential files. Join DHL, a leader in contract logistics, and contribute to a dynamic, growth-focused environment.