Hybrid Administrative Assistant: Calendar & Project Support

Aston Carter; United States; Hybrid; USD 28,000 - 35,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO)

Job summary

Aston Carter is seeking a proactive administrative professional to support an executive with calendar management, travel planning and meeting coordination. The role requires handling confidential information and coordinating multiple priorities in a fast-paced environment.

This is a hybridContract to Hire position based in Merrillville, IN, offering a pay range of $20.00 - $25.51 per hour, with benefits and opportunities for growth within the organization.

Qualifications

• High school diploma required; strong organizational skills and attention to detail.
• 3 years of administrative support or project coordination experience preferred.
• Excellent written and verbal communication with a professional, discreet style.
• Ability to maintain confidential information and build internal/external relationships.
• Proficient in planning, scheduling, and managing multiple tasks with accuracy.
• Experience with MS Office and calendar management is essential.

Responsibilities

• Assist executive with time management and calendar scheduling for day-to-day and long-term meetings and priorities.
• Schedule all meetings and travel, prioritizing activities and communicating details to participants.
• Balance conflicting priorities to manage workflow and meet deadlines.
• Prepare for appointments by gathering necessary materials and documents.
• Maintain budget records and advise on status; process expenses per guidelines.
• Create reports, spreadsheets and graphs by collecting and organizing data.
• Handle phone, email, and postal inquiries while maintaining confidentiality.
• Support team with backup coverage and contribute to company goals.
• Propose and implement improved administrative systems and filing methods.

Skills

Time management

Calendar scheduling

Meeting coordination

Communication skills

Professional demeanor

Project coordination

Confidentiality

Education

High School Diploma

Bachelor's/Associate's degree preferred

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Aston Carter is seeking a proactive administrative professional to support an executive with calendar management, travel planning and meeting coordination. The role requires handling confidential information and coordinating multiple priorities in a fast-paced environment.

This is a hybridContract to Hire position based in Merrillville, IN, offering a pay range of $20.00 - $25.51 per hour, with benefits and opportunities for growth within the organization.