Front Desk & Office Concierge (Hybrid)

Talentify; Lake Forest (CA); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Medical

Dental & Vision

401(k) Retirement Plan

Life Insurance

Disability Insurance

Paid Time Off

Job summary

Aston Carter is seeking an Office Assistant to manage the California office front desk, greet visitors, handle calls, mail, and supplies, and support events and administrative tasks. This onsite role reports to the Executive Assistant and offers potential hybrid options and growth opportunities within a growing organization.

The position requires a high school diploma, 1 year of front desk experience, and strong MS Office and customer service skills.

Qualifications

• High school diploma required.
• MS Office proficiency (Word, Excel, Outlook, PowerPoint) and ability to manage multi-line phones.
• Experience as a receptionist or front desk role preferred, with corporate experience considered a plus.
• Strong customer service orientation and professional appearance for front desk duties.

Responsibilities

• Greet visitors and manage front desk with a welcoming, professional presence.
• Answer and route calls; take messages and direct inquiries.
• Manage mail, packages, and courier coordination.
• Order and restock office supplies; maintain conference rooms and kitchen areas.
• Plan and coordinate company events and vendor coordination.
• Coordinate building access and liaise with building management.
• Provide general administrative support and assist the Executive Assistant as needed.

Skills

Front desk

Reception

MS Office

Multi-line phones

Customer service

Organizational skills

Attention to detail

Professional appearance

Education

High school diploma

AA or BA preferred

Tools

MS Office

Job description

Aston Carter is seeking an Office Assistant to manage the California office front desk, greet visitors, handle calls, mail, and supplies, and support events and administrative tasks. This onsite role reports to the Executive Assistant and offers potential hybrid options and growth opportunities within a growing organization.

The position requires a high school diploma, 1 year of front desk experience, and strong MS Office and customer service skills.