Hybrid Executive Assistant: Calendar, Travel & Events Support

Capital One; United States; Hybrid; USD 74,000 - 84,000; Full time

Job summary

Capital One seeks a Senior Administrative Assistant III to support executives in a fast-paced, hybrid environment. You will manage complex schedules, coordinate travel, and prepare professional correspondence, while acting as a key liaison across the organization.

This role emphasizes multitasking, proactive problem solving, and a collaborative, values-driven culture. Hybrid on-site presence is required at designated locations.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience with Microsoft Office Suite or Google Suite.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events).
• Prepare professional business communication documents including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events.
• Promote a fun and team-oriented work environment.

Skills

Calendar management

Meeting planning

Written communication

Office coordination

Education

High School Diploma / GED

Associates Degree

Tools

Microsoft Office Suite

Google Suite

Zoom / video conferencing setup

Job description

Capital One seeks a Senior Administrative Assistant III to support executives in a fast-paced, hybrid environment. You will manage complex schedules, coordinate travel, and prepare professional correspondence, while acting as a key liaison across the organization.

This role emphasizes multitasking, proactive problem solving, and a collaborative, values-driven culture. Hybrid on-site presence is required at designated locations.