Part-Time Executive Admin & Projects Lead

Aston Carter; Groton (CT); On-site; USD 28,000 - 41,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid time off

Job summary

Aston Carter seeks a part-time Administrative Assistant IV in Groton, CT to provide high-level administrative and operational support to a dynamic global team. You will manage complex calendars, coordinate travel and events, and support team communications and projects using Microsoft Office, SharePoint, Teams, and AI-enabled tools to boost productivity in a fast-paced setting.

This role requires independence, meticulous attention to detail, and the ability to juggle multiple priorities.

Qualifications

• Experience supporting executives or leadership teams.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Experience administering SharePoint sites.
• Ability to learn and leverage AI tools.

Responsibilities

• Provide high-level administrative support by handling information requests and clerical tasks.
• Supervise general office duties and ensure smooth day-to-day operations.
• Review invoices, reports, and documents for accuracy and formatting.
• Prepare agendas and arrange meetings, including travel and events.
• Coordinate domestic and international travel arrangements and itineraries.
• Manage complex calendars and scheduling requests for multiple stakeholders.
• Prepare meeting materials and follow-up communications.
• Track action items and ensure timely delivery of milestones.
• Maintain confidential records and information repositories.
• Support team communications, newsletters, and reports with attention to detail.
• Coordinate meetings, workshops, and team-building events.
• Administer SharePoint sites and collaboration spaces; create and edit documents.

Skills

Administrative support

Executive support

Communication skills

Organization & time management

Independence

Microsoft Office

SharePoint

Teams

AI tools

Education

High School Diploma or GED

Tools

Microsoft Office

SharePoint

Teams

AI-enabled tools

Job description

Aston Carter seeks a part-time Administrative Assistant IV in Groton, CT to provide high-level administrative and operational support to a dynamic global team. You will manage complex calendars, coordinate travel and events, and support team communications and projects using Microsoft Office, SharePoint, Teams, and AI-enabled tools to boost productivity in a fast-paced setting.

This role requires independence, meticulous attention to detail, and the ability to juggle multiple priorities.