Senior Executive Assistant: Calendar & Board Coordination

Talentify; Peoria (IL); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Plan

Life Insurance

Disability Insurance

HSA

Transportation Benefits

Employee Assistance

PTO & Vacation

Job summary

Aston Carter seeks an experienced Executive Administrative Assistant to provide high-level support to leadership in Peoria, Illinois. The role focuses on managing critical calendars, coordinating travel, handling confidential information, and ensuring smooth day-to-day operations for busy executives.

The ideal candidate will have 10+ years of EA experience, strong MS Office skills, exceptional communication, and a proven ability to prioritize competing tasks.

Qualifications

• 10+ years of administrative or executive assistant experience.
• Experience supporting executives and leadership teams.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong communication, organization, time management and multitasking abilities.
• Ability to work independently and handle confidential information.

Responsibilities

• Provide comprehensive administrative support to executives and leadership teams.
• Manage calendars, schedules, meetings, and travel arrangements.
• Coordinate office operations and records management.
• Review and process invoices and business documents.
• Organize corporate records and documentation.
• Prepare agendas and meeting materials.
• Coordinate board and leadership meetings.
• Handle confidential information with discretion.
• Support special projects and initiatives.

Skills

Executive Support

MS Office

Communication Skills

Organizational Skills

Time Management

Multitasking

Independent Work

Professionalism

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Aston Carter seeks an experienced Executive Administrative Assistant to provide high-level support to leadership in Peoria, Illinois. The role focuses on managing critical calendars, coordinating travel, handling confidential information, and ensuring smooth day-to-day operations for busy executives.

The ideal candidate will have 10+ years of EA experience, strong MS Office skills, exceptional communication, and a proven ability to prioritize competing tasks.