Hybrid Admin & Operations Specialist

Placements24; Riverton (UT); Hybrid; USD 11,000 - 19,000; Full time

Benefits offered by this job

Medical aid

Retirement fund options

Flexible hybrid work

Job summary

Placements24 seeks an Administrative Operations Specialist to support its Upington-based operations in a hybrid role. The position covers daily administrative tasks, scheduling, filing systems, and collaboration with internal teams and external partners.

The role emphasizes accuracy, strong communication, and proactive process improvements, with an expectation to balance on-site and remote duties within a hybrid framework.

Qualifications

• Experience in an administrative or operational support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Manage and coordinate daily administrative operations, ensuring seamless workflow and timely execution of tasks.
• Support senior management with calendar management, scheduling meetings, and preparing necessary documentation.
• Oversee the organization and maintenance of physical and digital filing systems, ensuring data integrity and accessibility.
• Liaise with internal departments and external stakeholders, acting as a key point of contact for administrative inquiries.
• Assist with the preparation of reports, presentations, and other business documents.
• Manage office supplies, equipment, and facilities, ensuring they are well‑maintained and operational.
• Process invoices, expense reports, and other financial documentation accurately.
• Contribute to the implementation and improvement of administrative policies and procedures.
• Facilitate communication between different teams, ensuring information is shared effectively.
• Adapt to and contribute positively to both on‑site and remote working aspects of the hybrid model.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Independent worker

Tools

Microsoft Office Suite

G Suite

Job description

Placements24 seeks an Administrative Operations Specialist to support its Upington-based operations in a hybrid role. The position covers daily administrative tasks, scheduling, filing systems, and collaboration with internal teams and external partners.

The role emphasizes accuracy, strong communication, and proactive process improvements, with an expectation to balance on-site and remote duties within a hybrid framework.