Operations Admin Specialist (Hybrid) — Growth & Impact

Placements24; Willows (CA); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical and retirement benefits

Professional growth opportunities

Job summary

Placements24 is seeking an Administrative Officer to provide crucial operations support in a hybrid role with both in-office collaboration and remote flexibility. The position focuses on coordinating schedules, documenting records, and ensuring smooth communication across departments.

You will assist with budgets, invoices, and policy implementation while aiming for accuracy and efficiency. A related administration or business management qualification is preferred, with sector familiarity a plus.

Qualifications

• Proven experience as Administrative Officer or similar role, preferably with operations support.
• Strong organizational and time-management abilities.
• Proficiency in Word, Excel, PowerPoint, Outlook and databases.
• Excellent written and verbal communication.
• Detail-oriented with high accuracy in records.
• Experience with budget tracking and administrative finance is advantageous.
• Able to work independently and in a team.
• Familiarity with the mining/resource management sector is a plus.
• Must be able to commute to the Welkom, Free State office on hybrid schedule.
• Relevant qualification in Administration or Business Management preferred.

Responsibilities

• Provide comprehensive administrative support to the operations team.
• Coordinate operational schedules, logistics and resource allocation.
• Maintain accurate production logs, maintenance schedules and inventory data.
• Prepare and distribute operational reports and performance metrics.
• Facilitate communication between operations and other departments.
• Assist in managing budgets, expenses and invoices.
• Support implementation of policies and procedures for compliance.
• Organize meetings, site visits and training sessions.
• Manage departmental correspondence and professional responses.
• Contribute to process improvement within the operations department.

Skills

Organizational skills

Time management

Communication skills

Budget tracking

Team player

Detail-oriented

Proactive

Education

Administration or Business Management qualification

Tools

Microsoft Office Suite

Database management

Job description

Placements24 is seeking an Administrative Officer to provide crucial operations support in a hybrid role with both in-office collaboration and remote flexibility. The position focuses on coordinating schedules, documenting records, and ensuring smooth communication across departments.

You will assist with budgets, invoices, and policy implementation while aiming for accuracy and efficiency. A related administration or business management qualification is preferred, with sector familiarity a plus.