Hybrid Administrative Specialist — Records & Coordination

Placements24; Willows (CA); Hybrid; USD 11,000 - 18,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work

Growth opportunities

Stable environment

Job summary

Placements24 is seeking an Administrative Officer in Welkom, Free State. The hybrid role combines in-office collaboration with remote flexibility to support branch operations.

The ideal candidate will have 2-3 years of admin experience, be highly organized, and proficient in Microsoft Office. Strong communication and multitasking abilities are essential for this fast-paced environment.

Qualifications

• 2-3 years of administrative experience required.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Hybrid work setup beneficial.

Responsibilities

• Manage organizational records, databases, and filing systems (physical and electronic).
• Coordinate and schedule meetings, ensuring participants are informed and prepared.
• Handle inbound/outbound correspondence (emails, calls, mail).
• Prepare reports, memos, and presentations with clarity and accuracy.
• Assist in procurement and management of office supplies and equipment.
• Support adherence to company administrative policies and procedures.
• Liaise with internal departments and external vendors as needed.
• Provide general administrative support and assist with ad-hoc tasks.

Skills

Admin experience

Organizational skills

Attention to detail

MS Office

Communication

Multitasking

Hybrid work

Proactive

Education

Certificate or diploma in administration

Tools

Microsoft Office

Job description

Placements24 is seeking an Administrative Officer in Welkom, Free State. The hybrid role combines in-office collaboration with remote flexibility to support branch operations.

The ideal candidate will have 2-3 years of admin experience, be highly organized, and proficient in Microsoft Office. Strong communication and multitasking abilities are essential for this fast-paced environment.