Hybrid Administrative Coordinator - Office & Operations

Placements24; Willows (CA); Hybrid; USD 12,000 - 17,000; Full time

Benefits offered by this job

Health insurance

Hybrid work model

Professional development

Job summary

Placements24 is seeking a meticulous Administrative Coordinator to support operations in Welkom, Free State. The role focuses on organizing daily administrative tasks, coordinating office activities, and ensuring clear communication across departments.

You will manage calendars, prepare documents, handle correspondence, and assist with onboarding, travel arrangements, and vendor relations. The hybrid work model offers balance and professional development within a reputable organization.

Qualifications

• Proven experience as an Administrative Assistant, Coordinator, or similar role.
• Proficiency in Microsoft Office Suite and cloud-based collaboration tools.
• Strong organizational and multitasking abilities with excellent time-management.
• Excellent written and verbal communication in English.
• Detail-oriented with ability to work independently and in a team.
• Professional demeanor and interpersonal skills.
• Experience in managing office supplies and vendor relations.
• Adaptable to changing priorities and willing to learn new processes.
• Understanding of office management principles.

Responsibilities

• Coordinate and manage daily administrative operations to ensure smooth workflow.
• Schedule meetings, manage calendars for multiple team members.
• Prepare, format, proofread documents, reports, and presentations.
• Handle incoming/outgoing correspondence by email, mail, and phone.
• Maintain filing systems (physical and digital) for easy access.
• Assist with procurement of office supplies and vendor relations.
• Support onboarding of new employees with paperwork and resources.
• Arrange travel including flights, accommodation, and transport.
• Coordinate meeting room bookings and visitor readiness.
• Provide general administrative support to teams and management.
• Assist in organizing company events and team-building activities.
• Ensure compliance with company policies in administrative tasks.

Skills

Microsoft Office

Organizational skills

Time management

Communication skills

Tools

Microsoft Office Suite

Cloud-based collaboration tools

Job description

Placements24 is seeking a meticulous Administrative Coordinator to support operations in Welkom, Free State. The role focuses on organizing daily administrative tasks, coordinating office activities, and ensuring clear communication across departments.

You will manage calendars, prepare documents, handle correspondence, and assist with onboarding, travel arrangements, and vendor relations. The hybrid work model offers balance and professional development within a reputable organization.