Hybrid Admin Assistant: Scheduling & Docs

Sargent & Lundy; United States; Hybrid; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health plans

401(k)

Paid time off

Flexible work arrangements

Tuition assistance

Job summary

Sargent & Lundy seeks an administrative professional to support project teams in a hybrid work environment (3 days in office, 2 days remote). The role emphasizes document control, scheduling, reporting, and clerical duties across multiple projects.

Ideal candidates have a high school diploma and 1+ year of admin experience, excellent written and verbal communication, 50+ wpm typing, and strong MS Office skills. Some college or a Notary license are a plus; overtime may be required.

Qualifications

• High school diploma or equivalent required with 1+ year of administrative experience.
• Must maintain production/accuracy goals with attention to detail and quality.
• Outstanding written and verbal communication, keyboarding 50+ wpm, and MS Office proficiency.

Responsibilities

• Serve as focal point for administrative activities, scope, and budget requirements of projects.
• Provide clerical support including mailing, scanning, and copying for management.
• Schedule and book appointments/rooms using Outlook Calendar; arrange meals for meetings.
• Generate reports from project data and maintain document storage and tracking.
• Prepare documents and drawings for transmittal and electronic filing; manage distribution.
• Coordinate office space needs and assist with time entry and expense reports.
• Ensure operation of equipment by arranging preventive maintenance and inventory checks.
• Maintain supplies inventory and place orders to keep stock at needed levels.

Skills

50+ wpm typing

Excellent communication

Team player

Self-starter

Flexibility/OT

Education

High school diploma or equivalent

Some college education

Notary license (valued)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Sargent & Lundy seeks an administrative professional to support project teams in a hybrid work environment (3 days in office, 2 days remote). The role emphasizes document control, scheduling, reporting, and clerical duties across multiple projects.

Ideal candidates have a high school diploma and 1+ year of admin experience, excellent written and verbal communication, 50+ wpm typing, and strong MS Office skills. Some college or a Notary license are a plus; overtime may be required.