Hybrid Administrative Coordinator for Projects

Sargent & Lundy; Minneapolis (MN); Hybrid; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health plans: Medical, Dental, Vision

Paid Vacation

Flexible Work Arrangements

Paid Holidays

Job summary

Sargent & Lundy in Minneapolis seeks an experienced administrative assistant to support project administration on a hybrid schedule (3 days in office, 2 days remote). You will manage documents, prepare reports, coordinate meetings, and assist onboarding.

The role emphasizes excellent communication, accuracy, and proficiency with Microsoft Office. You will collaborate with teams, perform scheduling tasks, and help maintain project docs and budgets.

Qualifications

• Requires a high school diploma or equivalent and one year of administrative experience.
• Experience in a production environment with accuracy goals and attention to detail.
• Excellent written and verbal communication; proficient in Microsoft Office.
• Flexible, team player, self-starter; willing to overtime.

Responsibilities

• Serve as focal point for administrative and documentation activities, scope, and budget requirements.
• Write and edit procedures, review calculations, and other project related documents.
• Perform deliverable formatting reviews.
• Gather information to generate reports for the projects you have been assigned.
• Prepare deliverable packaging for transmittal and document storage, including drafting correspondence and data entry.
• Assist with onboarding new staff and coordinate training requirements.
• Attend project meetings, assist with meeting notes, and track follow-up actions.
• Coordinate office space needs.
• Assist with time entry and prepare expense reports for approval.
• Ensure operation of equipment by completing preventive maintenance and maintaining inventories.
• Maintain supplies inventory and place orders for supplies.
• Clerical support including mailing, scanning, and copying to project teams.
• Provide real-time scheduling support by booking appointments/rooms via Outlook.
• Order lunch as needed for meetings.

Skills

Administrative experience

Communication skills

Typing speed 50+ wpm

MS Office proficiency

Education

High School Diploma or equivalent

Some college level education

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Sargent & Lundy in Minneapolis seeks an experienced administrative assistant to support project administration on a hybrid schedule (3 days in office, 2 days remote). You will manage documents, prepare reports, coordinate meetings, and assist onboarding.

The role emphasizes excellent communication, accuracy, and proficiency with Microsoft Office. You will collaborate with teams, perform scheduling tasks, and help maintain project docs and budgets.