Engineering Admin Assistant — Hybrid Project Support

Sargent & Lundy; Chicago (IL); Hybrid; USD 49,000 - 72,000; Full time

Benefits offered by this job

Healthcare plans

Paid time off

401(k)

Job summary

Sargent & Lundy is seeking an administrative professional in Chicago to support project administration, scheduling, and document control. The role blends in-office collaboration with two remote days each week.

Responsibilities include preparing reports, drafting documents, coordinating space, and handling time entries and expense reports, with strong emphasis on accuracy and communication. Prior production experience is a plus.

Qualifications

• This position requires a high school diploma (or equivalent) and one year of administrative experience.
• Prior experience in a production environment with attention to detail and quality.

Responsibilities

• Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects.
• Clerical support including mailing, scanning, faxing and copying to management.
• Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
• Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
• Gather the appropriate information to generate reports for the projects you have been assigned
• Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
• Coordinate office space needs
• Assist with time entry and prepare expense reports for approval
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies

Skills

Communication skills

Writing and editing

Keyboarding 50+ wpm

MS Office: Word, Excel, PowerPoint

Team player

Self-starter

Overtime flexibility

Education

High school diploma or equivalent

Some college courses (English/Writing/Journalism)

Tools

Microsoft Office

Job description

Sargent & Lundy is seeking an administrative professional in Chicago to support project administration, scheduling, and document control. The role blends in-office collaboration with two remote days each week.

Responsibilities include preparing reports, drafting documents, coordinating space, and handling time entries and expense reports, with strong emphasis on accuracy and communication. Prior production experience is a plus.