HR Assistant & Onboarding Specialist

MULTIVAC USA; Kansas City (MO); On-site; USD 25,000 - 36,000; Full time

Job summary

MULTIVAC USA is seeking a Human Resources Assistant to support day-to-day HR operations, including onboarding, employee engagement, and office administration. The role emphasizes organization, attention to detail, and a collaborative environment.

Responsibilities include HRIS data entry, new hire onboarding activities, file maintenance, I-9 processing, receptionist coverage, office supply management, conference room upkeep, fleet administration, and event support.

Qualifications

• High school diploma or equivalent.
• Minimum of one to three years of administrative experience, or an equivalent combination of education and experience.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Experience with HRIS systems preferred.

Responsibilities

• Process employee status changes in the HRIS system, including electronic onboarding.
• Assist with new hire onboarding activities, including workstation setup, conference room preparation, and welcome bag creation.
• Maintain electronic personnel files and employee records.
• Complete Form I-9 processing, verify employment eligibility documentation, and maintain I-9 records.
• Provide backup coverage for the Receptionist as needed.
• Order office supplies and maintain appropriate inventory levels.
• Ensure conference rooms are organized, stocked, clean, and present a professional appearance.
• Assist with the administration and maintenance of company fleet vehicles.
• Create and update monthly PowerPoint slides for display in the cafe.
• Assist with employee events, team activities, and special projects.
• Perform other duties as assigned.

Skills

Highly organized

Detail-oriented

Collaborative

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

HRIS systems

Job description

MULTIVAC USA is seeking a Human Resources Assistant to support day-to-day HR operations, including onboarding, employee engagement, and office administration. The role emphasizes organization, attention to detail, and a collaborative environment.

Responsibilities include HRIS data entry, new hire onboarding activities, file maintenance, I-9 processing, receptionist coverage, office supply management, conference room upkeep, fleet administration, and event support.