HR Onboarding & Administrative Specialist

VIVA USA Inc; Tampa (FL); On-site; USD 40,000 - 62,000; Full time

Job summary

VIVA USA Inc. is seeking a proactive Front Desk HR/Administrative Coordinator in Tampa, FL.

You will handle receptionist duties, a HRIS environment, onboarding, and recruiting coordination, while maintaining confidentiality of documents and payroll-related tasks. Ideal candidates have 5 years of related experience or an Associate degree, familiarity with ADP HR platforms, and strong communication skills in English.

Qualifications

• English required (spoken and written).
• 5 years related experience or an Associate's degree with related experience.
• HRIS experience required (3+ years).
• HR administration and coordinating processes (3+ years).
• Experience using ADP HR platforms (3+ years).
• New employee orientation and onboarding experience (2+ years).
• Staff recruiting processes experience (1+ years).
• Receptionist duties (1+ years).
• Employment verifications experience preferred (6 months).
• Experience with desktop computer, badge printer, copier/scanner/printer.

Responsibilities

• Serve as primary HR contact and support MS/office operations.
• Perform specialized admin duties for HR Office.
• Support purchasing: quotes, requisitions, POs, and P-Card usage.
• Respond to inquiries on purchasing, personnel, facilities, and admin policies.
• Provide cross-functional HR team support.
• Coordinate employee surveys and events.
• Prepare presentations and draft correspondence and reports.
• Perform basic data calculations for reports and presentations.
• Support Chief Administrative Officer with admin tasks.
• Coordinate internal and external events like job fairs and enrollment periods.
• Arrange staff travel and reimbursements.

Skills

English fluency

Receptionist experience

Onboarding

HR administration

Event coordination

Employment verifications

Education

High School Diploma or equivalent

Associates Degree in related field

Tools

ADP HR platforms

HRIS systems

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Job description

VIVA USA Inc. is seeking a proactive Front Desk HR/Administrative Coordinator in Tampa, FL.

You will handle receptionist duties, a HRIS environment, onboarding, and recruiting coordination, while maintaining confidentiality of documents and payroll-related tasks. Ideal candidates have 5 years of related experience or an Associate degree, familiarity with ADP HR platforms, and strong communication skills in English.