HR Administrative Assistant — Compliance & Onboarding

Viability, Inc; Westfield (MA); On-site; USD 31,000 - 34,000; Full time

Benefits offered by this job

Employer matched 403B

Tuition reimbursement

Generous paid time off

11 paid holidays

Training and development resources

Referral incentive bonus

Employee Assistance Program

Work-life balance

Job summary

Viability, Inc. is seeking a Human Resources Administrative Assistant in Westfield, MA. The role supports the HR office, maintains personnel files, and participates in orientation, workers’ comp processing, and audits.

The HR Admin collaborates with the Chief People Officer and HR team on administrative tasks and documentation. Responsibilities include managing the HR mailbox, phone line, and generating reports for newsletters, with a focus on compliance and records accuracy.

Qualifications

• High School Diploma, or GED, AA or Certificate in General Studies, Certified Administrative Professional (CAP), Certified Professional Secretary (CPS), or other Administrative Certification preferred
• At least two years related experience in an office environment required.

Responsibilities

• Provides administrative support for the Human Resources office and maintains employee personnel files and other records.
• Supports the new employee orientation, process of WC claims, and coordination of meetings and documentation for audits.
• Submits HR information and reports for newsletters, oversight of the HR mailbox and main phone line, and oversight of tenure awards.

Skills

Phone systems

Email

Office 365

Professional communication

Education

High school diploma or GED

AA or certificate in general studies

CAP certification

CPS certification

Tools

Office 365 applications

SharePoint

Teams

HRIS (willingness to learn)

Job description

Viability, Inc. is seeking a Human Resources Administrative Assistant in Westfield, MA. The role supports the HR office, maintains personnel files, and participates in orientation, workers’ comp processing, and audits.

The HR Admin collaborates with the Chief People Officer and HR team on administrative tasks and documentation. Responsibilities include managing the HR mailbox, phone line, and generating reports for newsletters, with a focus on compliance and records accuracy.