HR & AP Specialist: Detail‑Oriented Multitasker

Aravilla Sarasota; Sarasota (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Aravilla Sarasota is seeking a detail-oriented Human Resources and Accounts Payable Assistant in Sarasota, FL. This dual-role position supports HR and Accounting with onboarding, payroll, and AP tasks, requiring a versatile, confidential, and proactive professional.

The role handles employee records, benefits inquiries, training coordination, and vendor invoice processing, with a focus on accuracy and timely communications. Experience in HR and AP is a plus.

Qualifications

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred.
• Previous experience in HR and/or accounts payable or similar roles preferred.
• Proficiency with Microsoft Office Suite; familiarity with HRIS and accounting software (e.g., QuickBooks, SAP).
• Strong organizational skills and attention to detail; ability to manage multiple tasks.

Responsibilities

• Assist with onboarding new employees: paperwork, orientation coordination, smooth transition into the company.
• Maintain employee records and payroll processing; update HR databases.
• Support employee engagement and training programs; cover front desk during breaks/days off.
• Respond to employee inquiries regarding HR policies, benefits, and procedures.
• Assist in performance management processes and goal-setting.
• Process vendor invoices and expense reimbursements; monthly reconciliation of funds.
• Invoice verification against PO and receipts; address discrepancies.
• Maintain accurate AP records and vendor communications.
• Prepare weekly/monthly AP reports and assist month-end closing.
• Coordinate with vendors and internal departments to resolve payment issues.

Skills

Attention to detail

Organizational skills

Communication

Confidentiality

Multi-tasking

Education

Bachelor's degree in HR/Accounting/Business Administration or related field

Tools

Microsoft Office Suite

Attendance on Demand

PointClickCare

HRIS

QuickBooks

SAP

Job description

Aravilla Sarasota is seeking a detail-oriented Human Resources and Accounts Payable Assistant in Sarasota, FL. This dual-role position supports HR and Accounting with onboarding, payroll, and AP tasks, requiring a versatile, confidential, and proactive professional.

The role handles employee records, benefits inquiries, training coordination, and vendor invoice processing, with a focus on accuracy and timely communications. Experience in HR and AP is a plus.