HRAP Assistant for Assisted Living Community

Aravilla Sarasota; Sarasota (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Aravilla Sarasota is seeking a detail-oriented Human Resources and Accounts Payable Assistant in Sarasota, FL. This dual-role position supports HR and Accounting with onboarding, payroll, and AP tasks, requiring a versatile, confidential, and proactive professional.

The role handles employee records, benefits inquiries, training coordination, and vendor invoice processing, with a focus on accuracy and timely communications. Experience in HR and AP is a plus.

Qualifications

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred.
• Previous experience in HR and/or accounts payable or similar roles preferred.
• Proficiency with Microsoft Office Suite; familiarity with HRIS and accounting software (e.g., QuickBooks, SAP).
• Strong organizational skills and attention to detail; ability to manage multiple tasks.

Responsibilities

• Assist with onboarding new employees: paperwork, orientation coordination, smooth transition into the company.
• Maintain employee records and payroll processing; update HR databases.
• Support employee engagement and training programs; cover front desk during breaks/days off.
• Respond to employee inquiries regarding HR policies, benefits, and procedures.
• Assist in performance management processes and goal-setting.
• Process vendor invoices and expense reimbursements; monthly reconciliation of funds.
• Invoice verification against PO and receipts; address discrepancies.
• Maintain accurate AP records and vendor communications.
• Prepare weekly/monthly AP reports and assist month-end closing.
• Coordinate with vendors and internal departments to resolve payment issues.

Skills

Attention to detail

Organizational skills

Communication

Confidentiality

Multi-tasking

Education

Bachelor's degree in HR/Accounting/Business Administration or related field

Tools

Microsoft Office Suite

Attendance on Demand

PointClickCare

HRIS

QuickBooks

SAP

Job description

Human Resources and Accounts Payable Assistant

Location: Sarasota, FL
Status: Full Time 30 hours M-F
Department: Human Resources and Accounting
Reports To: Human Resources Manager

Job Summary:

We are seeking a detail-oriented and proactive Human Resources and Accounts Payable Assistant to support our HR and Accounting departments. This dual-role position requires a versatile individual who can seamlessly multi-task, change directions quickly and manage a variety of tasks related to employee management and financial transactions. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to maintaining confidentiality and accuracy.

Key Responsibilities:

Human Resources Duties:

• Assist with onboarding new employees by preparing necessary paperwork, coordinating orientation schedules, and ensuring a smooth transition into the company.
• Maintain employee records, payroll processing, ensuring data integrity and updating HR databases as required.
• Support employee engagement initiatives and assist in organizing training and development programs. Fill in front desk to cover breaks, days off, etc.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Assist in performance management processes, including tracking evaluations and supporting goal-setting initiatives and all other tasks as directed by human resources manager.

Accounts Payable Duties:

• Process vendor invoices and employee expense reimbursements in a timely manner, ensuring compliance with company policies. Responsible for monthly reconciliation of resident trust fund, petty cash and campus AMEX account.
• Conduct invoice verification against purchase orders and receipts, addressing discrepancies as necessary.
• Assist in maintaining accurate records of accounts payable transactions and vendor communications.
• Prepare weekly and monthly financial reports related to accounts payable activities.
• Support month-end closing procedures by ensuring timely entry and reconciliation of accounts payable transactions.
• Coordinate with external vendors and internal departments to resolve payment issues and enhance relationships.

Qualifications:

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field preferred.
• Previous experience in HR and/or accounts payable or similar roles is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Attendance on Demand software, Point Click Care software and familiarity with HRIS and accounting software (e.g., QuickBooks, SAP, or similar).
• Strong organizational skills and attention to detail with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A team player with a positive attitude and a willingness to learn.

What We Offer:

• Competitive salary and benefits package
• Opportunities for professional development and career advancement
• A collaborative and inclusive work environment

---

We are an equal opportunity employer and welcome applications from candidates of all backgrounds. We look forward to meeting you!