HR Administrative Assistant — Onboarding & Data Tracking

Tetra Tech; Orlando (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

401(k) with company match

Job summary

Ardaman & Associates, Inc. is seeking an HR Administrative Assistant to support day-to-day human resources operations in a fast-paced office in Orlando, FL.

The role handles recruitment, onboarding, training coordination, recordkeeping, and various administrative projects with strict confidentiality. The successful candidate will manage job postings, applicant tracking, offer letters, reference/background checks, and pre-employment screenings, while maintaining HR records and Excel-based

Qualifications

• Minimum of one year of administrative support experience, preferably in Human Resources or a related field.
• Some college coursework preferred.
• Typing speed of at least 40 words per minute with a high degree of accuracy.
• Proficiency with Microsoft Word, Excel, Outlook, and Adobe PDF.
• Working knowledge of Excel formulas, conditional formatting, sorting, filtering, spreadsheet organization, and basic data analysis.
• Ability to create, format, convert, and maintain professional fillable PDF forms.
• Strong attention to detail and the ability to identify errors in documents, spreadsheets, and records.
• Excellent written and verbal communication skills, with the ability to handle confidential information with discretion.
• Self-motivated, dependable, and able to work independently while contributing effectively to a team.
• Ability to work at the company’s office location during regular business hours.

Responsibilities

• Support recruitment and onboarding processes, including preparing job postings, maintaining applicant tracking information, preparing offer letters, conducting reference and background checks, and scheduling pre-employment screenings.
• Maintain and track training attendance, meeting participation, quizzes, audits, inspections, and other HR-related records.
• Prepare, organize, and update orientation materials and other documents for new hires.
• Create, maintain, and update Excel spreadsheets used to track HR activities, employee information, training, attendance, and compliance-related data.
• Use Excel formulas, conditional formatting, sorting, filtering, and other tools to organize data, identify missing or inaccurate information, and improve reporting efficiency.
• Prepare, format, and update documents using Microsoft Word and Adobe PDF. Convert documents into professional, fillable PDF forms and maintain existing PDF forms as needed.
• Assist with departmental projects, internal audits, document reviews, and process improvements.
• Create and maintain accurate, organized, and up-to-date electronic and paper filing systems.
• Review documents and data for accuracy, consistency, completeness, and proper formatting.
• Perform additional administrative duties as needed to support Human Resources operations and ensure projects are completed accurately and on time.
• Maintain regular, reliable attendance and punctuality, which are essential functions of this position.

Skills

Administrative support

Typing 40 wpm

MS Word

MS Excel

MS Outlook

Adobe PDF

Attention to detail

Bilingual English/Spanish (pref)

Data entry / data accuracy

Independent with team collaboration

Education

Some college coursework

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Ardaman & Associates, Inc. is seeking an HR Administrative Assistant to support day-to-day human resources operations in a fast-paced office in Orlando, FL.

The role handles recruitment, onboarding, training coordination, recordkeeping, and various administrative projects with strict confidentiality. The successful candidate will manage job postings, applicant tracking, offer letters, reference/background checks, and pre-employment screenings, while maintaining HR records and Excel-based