HR Operations Assistant: Onboarding, Records & Compliance

The Planet Group; Waltham (MA); On-site; USD 40,000 - 55,000; Full time

Job summary

The Planet Group in Waltham, MA is seeking an HR Assistant to provide administrative support across HR programs, supporting employee lifecycle activities and HR service delivery.

You will maintain employee records, assist with compliance and reporting, and serve as a resource for employee inquiries and HR operations.

This role supports onboarding, offboarding, benefits elections, I-9 processing, and HRIS updates while partnering with Legal, Payroll, and IT to ensure a smooth employee experience.

Qualifications

• Internship to 3 years of HR operations experience
• Proficient in MS Office applications and HRIS basics
• Strong communication and interpersonal skills

Responsibilities

• Manage onboarding activities, including new hire benefit elections and Form I-9 completion
• Coordinate employee offboarding with IT, Legal, Payroll, Benefits, and HR Business Partners
• Manage internal transfer processes and associated administrative tasks
• Support exit interviews, consolidate feedback and data
• Coordinate employee headshots and HRIS updates
• Process unemployment claims and respond to inquiries
• Maintain accurate employee records and HR documentation
• Ensure data privacy, record retention and confidentiality
• Audit and maintain job descriptions and HR policies
• Support ACA reporting and compliance activities
• Maintain labor law postings and postings compliance

Skills

Strong communicator & interpersonal

Tools

Outlook

PowerPoint

Word

Excel

SharePoint

Job description

The Planet Group in Waltham, MA is seeking an HR Assistant to provide administrative support across HR programs, supporting employee lifecycle activities and HR service delivery.

You will maintain employee records, assist with compliance and reporting, and serve as a resource for employee inquiries and HR operations.

This role supports onboarding, offboarding, benefits elections, I-9 processing, and HRIS updates while partnering with Legal, Payroll, and IT to ensure a smooth employee experience.