HR Administrative Assistant — Growth & Compliance

May Institute; Randolph (MA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Competitive Pay: $24/hour

Health Benefits: Medical, dental, and視

Job summary

The May Institute in Randolph, MA is seeking a Human Resources Administrative Assistant to support HR operations, records, and initiatives, reporting to the SVP of HR. This role emphasizes confidentiality, accuracy, and relationship-building with staff and field teams.

You will maintain personnel files, manage leave processes, prepare HR documents, support audits and postings, and assist with invoicing and scheduling. This position offers growth opportunities in a fast-paced HR team.

Qualifications

• High school diploma or equivalent; degree preferred.
• 2+ years administrative or HR support experience.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential information professionally.
• Proficiency in Microsoft Office; HRIS experience a plus.
• Excellent written and verbal communication; ability to prioritize and work in a fast-paced environment.

Responsibilities

• Maintain employee personnel files and HR systems, ensuring accuracy and confidentiality.
• Manage leave of absence by tracking documentation, building and maintaining leave spreadsheets and conducting bi-weekly meetings with HR field representatives.
• Maintain the Leave of absence mailbox and respond to employees' and HR Field Representatives' inquiries regarding FMLA eligibility, procedures, policies and preparing leave paperwork.
• Prepare reports, spreadsheets, and HR documentation as requested.
• Update the MA DFML website with the employer's response to notifications received for State leave requests from employees.
• Support compliance efforts, including audits, 1-9 verifications, and required postings.
• Provide administrative support to the SVP of HR, including scheduling meetings, maintaining calendars, preparing correspondence and reconciliation of invoices.
• Perform general office duties such as filing, scanning, data entry, and ordering supplies.

Skills

Microsoft Office

HRIS

Written communication

Organizational skills

Confidentiality

Prioritization

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Outlook

Word

Excel

Job description

The May Institute in Randolph, MA is seeking a Human Resources Administrative Assistant to support HR operations, records, and initiatives, reporting to the SVP of HR. This role emphasizes confidentiality, accuracy, and relationship-building with staff and field teams.

You will maintain personnel files, manage leave processes, prepare HR documents, support audits and postings, and assist with invoicing and scheduling. This position offers growth opportunities in a fast-paced HR team.