Business Support Assistant - Includes Weekend Hours - Hospitalist Program

Stony Brook

Stony Brook, Northern (NY, KY)

Hybrid

USD 42,000 - 56,000

Full time

19 hours ago

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Job summary

Stony Brook Medicine's Hospitalist Program is seeking a Business Support Assistant to provide comprehensive administrative support. You will review patient assignments, coordinate on-call schedules in Outlook, and assist with data collection for audits and projects.

The role requires an associate’s degree with 2+ years in an acute care setting, or a bachelor’s with 6 months of related experience, and proficiency in Microsoft Office. This is a full-time position based on-site.

Qualifications

Associate’s degree with 2+ years of administrative/clinical experience in an Acute Care Hospital setting or Bachelor's degree with at least 6 months of experience.
Proficiency in Microsoft Office Suite applications.

Responsibilities

Reviews patient assignments daily and reassigns to appropriate clinical teams based on acuity, census and geography.
Delivers updates to the care team for observation patients with length of stay 48 hours or more.
Builds overflow assignments on a daily basis and supports program office staff.
Maintains on-call calendar and coordinates meetings using Outlook for the department.
Takes and transcribes meeting minutes and assists with accounts payable.
Rounds on inpatient floors to gather data for projects, deliver correspondences, surveys, and audits.
Other duties as required.

Skills

Microsoft Office

Administrative experience

Education

Associate’s degree

Bachelor's degree

Tools

Cerner EMR

Kronos

Job description

Job Description - Business Support Assistant - Includes Weekend Hours - Hospitalist Program (2603524)

Position Summary

At Stony Brook Medicine, theBusiness Support Assistant provides a full range of administrative support to the Hospitalist Program. The successful incumbent must demonstrate a professional demeanor, excellent organizational skills, attention to detail and the ability to complete all assignments within the expected timeframe

Duties of the Business Support Assistant may include the following but are not limited to:

Reviews the patient assignments on a daily and ongoing basis and reassigns patients to appropriate clinical teams based upon acuity, census and geography
Reviews and sends updates to the clinical team specific for observation patients who have a length of stay of 48 or greater
Build overflow assignments on a daily basis
Provides administrative support to the Hospitalist Program Office administrative staff, faculty and clinical staff (nurse practitioners and physician assistants).
Maintains the on-call schedule and calendar using Outlook, including the coordination of incoming invitations and scheduling meetings on behalf of the department
Loads on call directories for the department
Takes and transcribes meeting minutes
Assist with Accounts Payable
Will round on inpatient floors and enter patient rooms to gather data for projects, deliver correspondences, complete questionnaires, surveys, and audits
Other duties as required

Qualifications

Required Qualifications

Associate’s degree and at least 2 years of administrative/clinical experience in an Acute Care Hospital setting and/or affiliated department or Bachelor's degree and at least 6 months of administrative/clinical experience in an Acute Care Hospital setting and/or affiliated department
Proficiency in Microsoft Suite Applications

Preferred Qualifications

Experience in supply and equipment ordering, processing reimbursement and expense tracking
Clinical understanding of the working diagnosis of general medicine patients with the experience to properly stratify patients, based upon their acuity, to appropriate clinical teams
Proficiency with the Cerner electronic medical record
Working knowledge of Kronos timekeeping system

Special Notes

Resume/CV should be included with the online application.

Posting Overview

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

Stony Brook Medicine is a smoke free environment.Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions maybe subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position may be designated as essential. This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements

Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4panel drug screen*
Meet Regulatory Requirements for pre employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination

Anticipated Pay Range

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

Some positions may also include annual supplemental pay, such as:

Location Pay: for UUP, CSEA, and PEF full-time positions
Shift Differentials: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools - Medicine, Dental, Health Professions, Nursing and Social Welfare - a Program in Public Health, as well as Stony Brook University Hospital, Stony Brook Children’s Hospital,Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, andmore than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and workingenvironment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Job Number

2603524

Official Job Title

TH Staff Assistant II

Job Field

Administrative & Professional (non-Clinical)

Primary Location

Department/Hiring Area : Hospitalist Program

Schedule

Full-time

Shift

Day Shift