Business Support Assistant - Includes Weekend Hours - Hospitalist Program

Stony Brook University Medical Center

Stony Brook (NY)

On-site

USD 42,000 - 54,000

Full time

18 hours ago

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Job summary

Stony Brook Medicine’s Hospitalist Program seeks a Business Support Assistant to provide full administrative support, coordinate calendars, and assist with data collection and office operations. The role involves rounding on inpatient floors, transcribing minutes, and supporting clinical staff and administrators.

Required qualifications include an associate degree with 2+ years of admin/clinical experience in acute care or a Bachelor’s with 6 months experience, plus proficiency in Microsoft

Qualifications

Associate degree with 2+ years admin/clinical experience in an acute care setting.
Bachelor's degree with 6 months admin/clinical experience in an acute care setting.
Proficiency in Microsoft Office Suite.

Responsibilities

Review patient assignments daily and reassign to clinical teams by acuity, census, and geography.
Support Hospitalist Program Office staff with administrative tasks.
Maintain on-call schedule and Outlook calendar; coordinate invitations and meetings.
Load on-call directories and transcribe meeting minutes.
Assist with Accounts Payable and data collection for projects.
Round on inpatient floors to gather data for audits and surveys.
Other duties as required.

Skills

Administrative experience

Clinical experience in acute care

Organization skills

Education

Associate’s degree + 2 years admin/clinical experience

Bachelor’s degree + 6 months admin/clinical experience

Tools

Cerner EMR

Kronos timekeeping

Outlook

Job description

Job Description - Business Support Assistant - Includes Weekend Hours - Hospitalist Program (2603524)

Position Summary

At Stony Brook Medicine, the Business Support Assistant provides a full range of administrative support to the Hospitalist Program. The successful incumbent must demonstrate a professional demeanor, excellent organizational skills, attention to detail and the ability to complete all assignments within the expected timeframe

Duties of the Business Support Assistant may include the following but are not limited to:

Reviews the patient assignments on a daily and ongoing basis and reassigns patients to appropriate clinical teams based upon acuity, census and geography
Reviews and sends updates to the clinical team specific for observation patients who have a length of stay of 48 or greater
Build overflow assignments on a daily basis
Provides administrative support to the Hospitalist Program Office administrative staff, faculty and clinical staff (nurse practitioners and physician assistants).
Maintains the on-call schedule and calendar using Outlook, including the coordination of incoming invitations and scheduling meetings on behalf of the department
Loads on call directories for the department
Takes and transcribes meeting minutes
Assist with Accounts Payable
Will round on inpatient floors and enter patient rooms to gather data for projects, deliver correspondences, complete questionnaires, surveys, and audits
Other duties as required

Qualifications

Required Qualifications

Associate’s degree and at least 2 years of administrative/clinical experience in an Acute Care Hospital setting and/or affiliated department or Bachelor's degree and at least 6 months of administrative/clinical experience in an Acute Care Hospital setting and/or affiliated department
Proficiency in Microsoft Suite Applications

Preferred Qualifications

Experience in supply and equipment ordering, processing reimbursement and expense tracking
Clinical understanding of the working diagnosis of general medicine patients with the experience to properly stratify patients, based upon their acuity, to appropriate clinical teams
Proficiency with the Cerner electronic medical record
Working knowledge of Kronos timekeeping system

Special Notes

Posting Overview:

This position will remain posted until filled or for a maximum of 90 days.An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

Stony Brook Medicine is a smoke free environment.Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions maybe subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements

Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4panel drug screen*
Meet Regulatory Requirements for pre employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination

Stony Brook Medicine integrates and elevates all of Stony Brook University's health-related initiatives: education, research and patient care. It includes our Health Sciences schools - Medicine, Dental, Health Professions, Nursing and Social Welfare- a Program in Public Health,as well as Stony Brook University Hospital, Stony Brook Children’s Hospital,Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, andmore than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and workingenvironment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook University is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting oea_ada@stonybrook.edu . We will consider accommodation requests in compliance with applicable law. This process is separate from and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

In accordance with the Title II Crime Awareness and Security Actcopy of our crime statistics can be viewed here .

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range

The salary range for this position is listed below. This range reflects Stony Brook University Hospital's good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate's verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

Some positions may also include annual supplemental pay, such as:

Location Pay: for UUP, CSEA, and PEF full-time positions
Shift Differentials: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Job Number

2603524

Official Job Title

TH Staff Assistant II

Job Field

Administrative & Professional (non-Clinical)

Primary Location

Department/Hiring Area : Hospitalist Program

Schedule

Full-time

Shift

Day Shift Shift Hours : 5:00 AM - 1:00 PM Pass Days : Variable