Part-Time Evening Admin Assistant – Hospital Leadership Support

Stony Brook University Medical Center; Stony Brook (NY); On-site; USD 28,000 - 33,000; Part time

Job summary

Stony Brook Medicine is seeking a part-time Business Support Assistant to provide executive and administrative support in CTO Leadership. The role interfaces with department heads and requires strong communication and organizational skills to handle diverse tasks within a hospital setting.

The position is a temporary leave replacement, with an evening shift and weekend hours, and involves coordinating schedules, filing, and reporting to support 24-hour operations.

Qualifications

• Associate’s degree required; degree verification may be requested with application.
• At least 2 years of administrative experience.
• Proficient in Microsoft Office Suite.
• Ability to work independently with strong time management and communication skills.
• Detail-oriented with the ability to multitask and follow through.

Responsibilities

• Provide administrative and executive support to leadership.
• Interface with management across the hospital.
• Maintain office and filing systems for accessibility.
• Process communications and support budget-related tasks.
• Record meeting minutes and coordinate support for 24-hour operations.
• Ensure adherence to environmental and safety standards.

Skills

Communication

Time management

Attention to detail

Multi-tasking

Independent work

Education

Associate’s degree

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Job description

Stony Brook Medicine is seeking a part-time Business Support Assistant to provide executive and administrative support in CTO Leadership. The role interfaces with department heads and requires strong communication and organizational skills to handle diverse tasks within a hospital setting.

The position is a temporary leave replacement, with an evening shift and weekend hours, and involves coordinating schedules, filing, and reporting to support 24-hour operations.