Hospital Administrative Assistant – Policy & Scheduling

Maimonides Medical Center; New York (NY); Hybrid; USD 51,000 - 64,000; Full time

Job summary

Maimonides Medical Center is looking for an experienced administrative professional to support the department head. You will handle clerical tasks, manage budgets, and coordinate onboarding for staff, including coverage for the Psychiatric Emergency Room, while ensuring accurate billing processes.

Required are 3–5 years in hospital secretarial/managerial roles, high typing speed, and proficiency with WordPerfect or Word; knowledge of medical terminology and dictation transcription are essential.

Qualifications

• High School diploma or equivalent; 1–2 years of college preferred.
• 3–5 years of secretarial and managerial experience, preferably in a hospital setting.
• Typing 55 words per minute (tested).
• Proficiency in WordPerfect or Word is required.
• Knowledge of medical terminology is required.
• Shorthand or transcription from Dictaphone is required.
• Good oral and written communication skills.
• Good interpersonal skills; English as required by the position.

Responsibilities

• Assists in developing, reviewing, and updating departmental policies and procedures to meet regulatory, safety, quality, and compliance standards.
• Manages departmental budgets, monitors reports, maintains attendance, processes payroll requests, and provides timekeeper coverage as needed.
• Oversees onboarding checklists, orients new employees, arranges staff coverage for the Psychiatric Emergency Room, and manages moonlighting shifts.
• Plans, organizes, and supervises clerical functions; responds to daily operational issues and investigates/resolves departmental complaints.
• Schedules and coordinates meetings, conferences, and supervisor's calendar; prepares purchase orders, check requests, reimbursements, and maintains records.
• Performs charge release, prior authorizations, and billing inquiry resolution to ensure timely and accurate billing processes.

Skills

Typing 55 wpm

Medical terminology

Dictation transcription

Word processing (WordPerfect/Word)

Communication skills

Interpersonal skills

Education

High school diploma

College coursework (1–2 years)

Tools

WordPerfect

Microsoft Word

Job description

Maimonides Medical Center is looking for an experienced administrative professional to support the department head. You will handle clerical tasks, manage budgets, and coordinate onboarding for staff, including coverage for the Psychiatric Emergency Room, while ensuring accurate billing processes.

Required are 3–5 years in hospital secretarial/managerial roles, high typing speed, and proficiency with WordPerfect or Word; knowledge of medical terminology and dictation transcription are essential.