Administrative Assistant (NON;MP)

Maimonides Medical Center; New York (NY); On-site; USD 50,000 - 53,000; Full time

Job summary

Maimonides Medical Center seeks an Administrative Assistant I to provide essential office support and ensure smooth daily operations in a fast-paced environment.

You will handle calls, coordinate schedules, manage documents, and deliver excellent customer service. The role requires 2+ years in a similar setting, strong organizational skills, and proficiency with Microsoft Office; confidentiality is essential.

Qualifications

• High school diploma or equivalent; an Associate’s degree or higher is preferred.
• 2+ years of experience in a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite; ability to maintain confidentiality.
• English proficiency; second language is a plus.

Responsibilities

• Answer and direct phone calls, take messages, and respond to inquiries professionally.
• Manage office supplies and inventory.
• Organize meetings, appointments, and travel arrangements.
• Assist in preparing and editing documents, reports, and presentations.
• File and maintain records, ensuring they are organized and accessible.
• Handle general office tasks such as photocopying, scanning, and faxing.
• Assist with data entry and maintain databases and support timekeeping functions.
• Support senior staff with project coordination and administrative needs.
• Maintain a professional and welcoming front-office presence for visitors.
• Handle other administrative duties as required.
• Provide backup support for other team members as needed.
• Maintains established departmental policies and procedures, objectives, quality assurance program safety, environmental, and infection control standards.

Skills

Organizational skills

Verbal and written communication

Confidentiality

Multitasking

English proficiency

Positive attitude

Education

High school diploma or equivalent

Associate’s degree or higher preferred

Tools

Microsoft Office Suite

Job description

About Us

We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree's philosophy of patient-centered care.

The system is anchored by Maimonides Medical Center, one of the nation’s largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides' clinical programs rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Boneand Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine.

Overview

The Administrative Assistant I provides vital support to maintain the efficient operation of the office. The Administrative Assistant I is responsible for supporting office operations through general administrative tasks. This role involves handling phone calls, managing office supplies, scheduling appointments, assisting with document management, and providing customer service. The role ensures that the office environment is organized and well-maintained, contributing to a productive workplace. By handling these essential duties, the Administrative Assistant I helps to ensure that daily office functions run smoothly and effectively.

Responsibilities

• Answer and direct phone calls, take messages, and respond to inquiries professionally


• Manage office supplies, including ordering and maintaining inventory


• Organize and schedule meetings, appointments, and travel arrangements


• Assist in preparing and editing documents, reports, and presentations


• File and maintain records, ensuring they are organized and easily accessible


• Handle general office tasks such as photocopying, scanning, and faxing


• Assist with data entry and maintain databases and support timekeeping functions


• Support senior staff with project coordination and administrative needs


• Maintain a professional and welcoming front-office presence for visitors


• Handle other administrative duties as required


• Provide backup support for other team members as needed


• Maintains established departmental policies and procedures, objectives, quality assurance program safety, environmental, and infection control standards

Qualifications

Education:

• High school diploma or equivalent; Associate’s degree or higher preferred

Experience:

• 2+ years prior experience in a similar administrative role

Skills:

• Strong organizational skills with the ability to multitask.


• Excellent verbal and written communication skills.


• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Ability to maintain confidentiality and exercise discretion.


• A positive attitude and willingness to learn.


• Speaks, reads and writes English to the extent required by the position; knowledge of a second language preferred.

Pay Range

USD $50,000.00 - USD $53,000.00 /Yr.

Equal Employment Opportunity Employer

Maimonides Medical Center (MMC) is an equal opportunity employer.