Admin Assistant

Maimonides Medical Center; New York (NY); On-site; USD 51,000 - 64,000; Full time

Job summary

Maimonides Medical Center is seeking an experienced administrative professional to support the department head with clerical tasks, policy updates, and efficient communication flows. You will help ensure regulatory compliance, streamline procedures, and support financial processes within the department.

The role requires 3–5 years of hospital secretarial/administrative experience, fast typing, and proficiency with Word and WordPerfect.

Qualifications

• High school graduation or equivalent required; college coursework preferred.
• 3–5 years of secretarial/managerial experience in a hospital setting.
• Typing 55 wpm tested; proficiency in Word/WordPerfect required.
• Knowledge of medical terminology is essential.
• Strong written and verbal communication skills expected.
• Able to transcribe dictation and use shorthand/longhand as needed.

Responsibilities

• Assist in developing and updating departmental policies to meet regulatory standards.
• Manage budgets, monitor reports, and coordinate payroll-related tasks.

Skills

Secretarial experience

Communication skills

Interpersonal skills

English proficiency

Education

High School diploma

1–2 years of college

Tools

WordPerfect

Word

Job description

About Us

We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree's philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation’s largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides' clinical programs rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Boneand Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine.

About Us

We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree's philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation’s largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides' clinical programs rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Boneand Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine.

Overview

Performs a variety of administrative, and secretarial tasks for the department head. Establishes and maintains efficient, orderly and effective clerical procedures and timely flow of communication through the Department.

Responsibilities

• Assists in developing, reviewing, and updating departmental policies and procedures to meet regulatory, safety, quality, and compliance standards.
• Manages departmental budgets, monitors reports, maintains attendance, processes payroll requests, and provides timekeeper coverage as needed.
• Oversees onboarding checklists, orients new employees, arranges staff coverage for the Psychiatric Emergency Room, and manages moonlighting shifts.
• Plans, organizes, and supervises clerical functions; responds to daily operational issues and investigates/resolves departmental complaints.
• Schedules and coordinates meetings, conferences, and supervisor’s calendar; prepares purchase orders, check requests, reimbursements, and maintains records.
• Performs charge release, prior authorizations, and billing inquiry resolution to ensure timely and accurate billing processes.

Qualifications

• High School graduation or equivalent; 1-2 years of college preferred.
• 3-5 years of secretarial and managerial experience, preferably in a hospital setting required.
• Typing: 55 wpm (tested).
• Must pass test demonstrating proficiency in Word Perfect or Word.
• Knowledge of medical terminology required.
• Shorthand, fast longhand, or ability to transcribe dictation from Dictaphone required.
• Good oral and written communication skills.
• Good interpersonal skills.
• Speaks, reads and writes English to the extent required by the position.

Pay Range

USD $50,817.00 - USD $63,522.00 /Yr.

Equal Employment Opportunity Employer

Maimonides Medical Center (MMC) is an equal opportunity employer.