Medical Office Administrative Assistant – Patient Services

Maimonides Medical Center; New York (NY); Hybrid; USD 50,000 - 53,000; Full time

Job summary

Maimonides Medical Center seeks an Administrative Assistant I to provide essential office support and ensure smooth daily operations in a fast-paced environment.

You will handle calls, coordinate schedules, manage documents, and deliver excellent customer service. The role requires 2+ years in a similar setting, strong organizational skills, and proficiency with Microsoft Office; confidentiality is essential.

Qualifications

• High school diploma or equivalent; an Associate’s degree or higher is preferred.
• 2+ years of experience in a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite; ability to maintain confidentiality.
• English proficiency; second language is a plus.

Responsibilities

• Answer and direct phone calls, take messages, and respond to inquiries professionally.
• Manage office supplies and inventory.
• Organize meetings, appointments, and travel arrangements.
• Assist in preparing and editing documents, reports, and presentations.
• File and maintain records, ensuring they are organized and accessible.
• Handle general office tasks such as photocopying, scanning, and faxing.
• Assist with data entry and maintain databases and support timekeeping functions.
• Support senior staff with project coordination and administrative needs.
• Maintain a professional and welcoming front-office presence for visitors.
• Handle other administrative duties as required.
• Provide backup support for other team members as needed.
• Maintains established departmental policies and procedures, objectives, quality assurance program safety, environmental, and infection control standards.

Skills

Organizational skills

Verbal and written communication

Confidentiality

Multitasking

English proficiency

Positive attitude

Education

High school diploma or equivalent

Associate’s degree or higher preferred

Tools

Microsoft Office Suite

Job description

Maimonides Medical Center seeks an Administrative Assistant I to provide essential office support and ensure smooth daily operations in a fast-paced environment.

You will handle calls, coordinate schedules, manage documents, and deliver excellent customer service. The role requires 2+ years in a similar setting, strong organizational skills, and proficiency with Microsoft Office; confidentiality is essential.