Admin Assistant

Maimonides Medical Center; New York (NY); On-site; USD 51,000 - 64,000; Full time

Job summary

Maimonides Medical Center is looking for an experienced administrative professional to support the department head. You will handle clerical tasks, manage budgets, and coordinate onboarding for staff, including coverage for the Psychiatric Emergency Room, while ensuring accurate billing processes.

Required are 3–5 years in hospital secretarial/managerial roles, high typing speed, and proficiency with WordPerfect or Word; knowledge of medical terminology and dictation transcription are essential.

Qualifications

• High School diploma or equivalent; 1–2 years of college preferred.
• 3–5 years of secretarial and managerial experience, preferably in a hospital setting.
• Typing 55 words per minute (tested).
• Proficiency in WordPerfect or Word is required.
• Knowledge of medical terminology is required.
• Shorthand or transcription from Dictaphone is required.
• Good oral and written communication skills.
• Good interpersonal skills; English as required by the position.

Responsibilities

• Assists in developing, reviewing, and updating departmental policies and procedures to meet regulatory, safety, quality, and compliance standards.
• Manages departmental budgets, monitors reports, maintains attendance, processes payroll requests, and provides timekeeper coverage as needed.
• Oversees onboarding checklists, orients new employees, arranges staff coverage for the Psychiatric Emergency Room, and manages moonlighting shifts.
• Plans, organizes, and supervises clerical functions; responds to daily operational issues and investigates/resolves departmental complaints.
• Schedules and coordinates meetings, conferences, and supervisor's calendar; prepares purchase orders, check requests, reimbursements, and maintains records.
• Performs charge release, prior authorizations, and billing inquiry resolution to ensure timely and accurate billing processes.

Skills

Typing 55 wpm

Medical terminology

Dictation transcription

Word processing (WordPerfect/Word)

Communication skills

Interpersonal skills

Education

High school diploma

College coursework (1–2 years)

Tools

WordPerfect

Microsoft Word

Job description

About Us

We're Maimonides Health, Brooklyn's largest healthcare system, serving over 250,000 patients each year through the system's 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree's philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation's largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides' clinical programs rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Boneand Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine.

Overview

Performs a variety of administrative, and secretarial tasks for the department head. Establishes and maintains efficient, orderly and effective clerical procedures and timely flow of communication through the Department.

Responsibilities

• Assists in developing, reviewing, and updating departmental policies and procedures to meet regulatory, safety, quality, and compliance standards.

• Manages departmental budgets, monitors reports, maintains attendance, processes payroll requests, and provides timekeeper coverage as needed.

• Oversees onboarding checklists, orients new employees, arranges staff coverage for the Psychiatric Emergency Room, and manages moonlighting shifts.

• Plans, organizes, and supervises clerical functions; responds to daily operational issues and investigates/resolves departmental complaints.

• Schedules and coordinates meetings, conferences, and supervisor's calendar; prepares purchase orders, check requests, reimbursements, and maintains records.

• Performs charge release, prior authorizations, and billing inquiry resolution to ensure timely and accurate billing processes.

Qualifications

• High School graduation or equivalent; 1-2 years of college preferred.
• 3-5 years of secretarial and managerial experience, preferably in a hospital setting required.
• Typing: 55 wpm (tested).
• Must pass test demonstrating proficiency in Word Perfect or Word.
• Knowledge of medical terminology required.
• Shorthand, fast longhand, or ability to transcribe dictation from Dictaphone required.
• Good oral and written communication skills.
• Good interpersonal skills.
• Speaks, reads and writes English to the extent required by the position.

Pay Range

USD $50,817.00 - USD $63,522.00 /Yr.

Equal Employment Opportunity Employer

Maimonides Medical Center (MMC) is an equal opportunity employer.