Admin Assistant (NON;MP)

Maimonides Medical Center; New York (NY); On-site; USD 58,732 - 73,415; Full time

Job summary

A prominent healthcare facility in New York is seeking an experienced Administrative Assistant to maintain a professional front-office presence and provide essential support for office operations. The ideal candidate will have strong organizational skills, excellent communication abilities, and 5+ years of experience in a similar role. This position offers a salary range of USD $58,732 - $73,415 annually, with responsibilities including scheduling meetings, managing office supplies, and data entry.

Qualifications

• 5+ years’ experience in a similar administrative role.
• Excellent English verbal and written communication skills.
• A positive attitude and willingness to learn.

Responsibilities

• Manage office supplies, including ordering and maintaining inventory.
• Organize and schedule meetings, appointments, and coordinate travel arrangements.
• Assist in preparing and editing documents, reports, and presentations.
• File and maintain records, ensuring they are organized and easily accessible.
• Handle general office tasks such as photocopying, scanning, and faxing.
• Assist with data entry and maintain databases and support timekeeping functions.
• Support senior staff with project coordination and administrative needs.
• Maintain a professional and welcoming front-office presence for visitors.

Skills

Organizational skills

Communication skills

Multitasking

Proficiency in MS Office Suite

Education

High school diploma or equivalent

Associate’s degree or higher preferred

Job description

About Us

We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree's philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation’s largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130‑bed adult medical‑surgical hospital; and Maimonides Children’s Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides’ clinical programs rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Bone and Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine.

Overview

As our Administrative Assistant, you will maintain a professional and welcoming front‑office presence for visitors as well as provide vital support to maintain the efficient, smooth operation of the office. This role involves handling phone calls, managing office supplies, scheduling appointments, assisting with document management, and providing customer service. You will ensure that the office environment is organized and well‑maintained, contributing to a productive workplace.

Responsibilities

• Manage office supplies, including ordering and maintaining inventory.
• Organize and schedule meetings, appointments, and coordinate travel arrangements.
• Assist in preparing and editing documents, reports, and presentations.
• File and maintain records, ensuring they are organized and easily accessible.
• Handle general office tasks such as photocopying, scanning, and faxing.
• Assist with data entry and maintain databases and support timekeeping functions.
• Support senior staff with project coordination and administrative needs.
• Maintain a professional and welcoming front‑office presence for visitors.

Qualifications

• High school diploma or equivalent; Associate’s degree or higher preferred.
• 5+ years’ experience in a similar administrative role.
• Strong organizational skills with the ability to multitask.
• Excellent English verbal and written communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• A positive attitude and willingness to learn.

Pay Range

USD $58,732.00 - USD $73,415.00 /Yr.

Equal Employment Opportunity Employer

Maimonides Medical Center (MMC) is an equal opportunity employer.